See more Collapse

Rentals and Events Coordinator

2 months ago

San Francisco, United States African American Art And Culture Complex Full time

**Salary Range**: $30-34.00/hr. with a comprehensive benefits package that includes health, dental, vision, FSA, CalSavers Retirement program, commuter benefits, paid time off, and opportunities for professional development.

**Location**: This is a full-time, onsite position located in San Francisco, CA.

**Reports to**: Facilities & Operations Manager

**Closing Date**: May 15, 2024. Applications will be reviewed on a rolling basis, and priority consideration may be given to earlier applicants.

**Attention Applicants**

**About AAACC**

Located in San Francisco’s historic Fillmore/Western Addition neighborhood, the African American Art & Culture Complex (AAACC) presents, offers, and celebrates Black art, artists, and culture through educational, innovative, enriching, and empowering programs and services that inspire and uplift the community. Within its 34,000-square-foot facility, the center provides a wide variety of art and cultural programming for youth, adults, and families, including visual, digital, and performance. The center features two indoor galleries, an outdoor gallery showcasing murals, and a 206-seat theater for live shows, film screenings, and seminars. Recognized as one of the premier Black arts and cultural institutions in the San Francisco Bay Area, AAACC houses some of the most celebrated African American arts and culture organizations in the region.

**Job Summary**:
The Rentals and Events Coordinator will play a pivotal role in embodying and communicating AAACC’s mission and vision through exceptional event experiences. This role will be at the forefront of planning, coordinating, and executing a diverse range of events, managing space utilization, and facilitating facility rentals.

Key responsibilities include event booking, overseeing rental contracts, managing internal space requests, and coordinating with vendors to ensure seamless event execution. You'll thrive in this role if you possess a deep commitment to AAACC's mission, coupled with sharp attention to detail, innovative problem-solving skills, and a knack for building authentic relationships with guests and vendors alike.

**Key Responsibilities**:
**Event Coordination**
- Organize and execute all AAACC rental events and bookings by confirming walk-throughs of setup/needs and event dates, ensuring appropriate departments/staff are notified.
- Utilize AAACC's rental management software, Proximity, to manage and coordinate the calendar of all events, space usage, and rental requests, both external and in-house, including resident artists in coordination with programmatic events.
- Take the initiative on cross-departmental communications and responsibilities as necessary for participation, and request resources as needed (artists, curators, marketing, programming, etc.).
- Manage rental budgets, invoices, staffing, agendas, timelines, and checklists, and conduct debriefs to identify and share opportunities for improvement.
- Collaborate with the Facilities Manager to ensure rental events are adequately staffed.
- Schedule and provide venue tours to educate renters about building policies, permits, and other documents required prior to events.
- Communicate with artists, technical directors, or Co-Executive Directors to ensure the smooth running of performances, lectures, and other events.
- Provide onsite coordination support staff to ensure a great experience for AAACC visitors.
- Collect and archive all production elements at the completion of each rental.
- Act as a liaison with both Facilities and Accounting to ensure timely notification of events, proper billing, and bi-weekly accounting check-ins for expense tracking.
- Coordinate with Facilities & Operations Manager to ensure events follow and execute on building use guidelines and procedures.
- Ensure the building has proper permits, reporting and documenting any accidents or incidents.
- Obtain pertinent permits, such as alcohol, events, and entertainment, for each event beforehand.
- Maintain relationships with vendors and membership holders, coordinating as needed and suggesting ways to grow AAACC’s vendor database and memberships.
- Build relationships with auditors, permit staff with license permits, and other entertainment commission stakeholders.
- Attend a variety of meetings as assigned.
- Maintain confidentiality and exercise discretion when dealing with important information such as building codes, passwords, etc.
- Operate a computer, copy machine, security console for opening and closing of the building, and other office equipment as assigned.
- Assist with set-up and clean-up as needed.
- Assist and sit at the front desk as needed.
- Other tasks and duties as assigned

**Parking Lot Coordination**
- Secure applicable permits (smoking, fire, entertainment, temporary event permits, etc.) and coordinate street closures with the city and partners.
- Arrange and schedule parking attendants and security staff as needed for special events, including ev

We have other current jobs related to this field that you can find below

  • Rental Events Operations Manager

    2 weeks ago

    San Francisco, United States SFMOMA Full time

    **Schedule**:Full Time, 35 hours/week, approximately 3 days working onsite The Rental Events Operations Manager delivers and executes all rental events, ensuring logístical requirements are met on time. The position will oversee event timelines and floor plans, as well as effectively communicating expectations with clients, vendors, internal departments,...

  • Event Coordinator

    2 weeks ago

    San Francisco, United States Pomeroy Recreation & Rehabilitation Center Full time

    Description: **Job Title**: Event Coordinator **Employer**: Pomeroy Recreation and Rehabilitation Center **Reports To**: Facility Manager **Department**: Admin **Starting Rate**:$30/hour This position is part time (15-20 hours per week) The Pomeroy Center is home to hundreds of events each year, including weddings, birthdays, business meetings, baby...

  • Retail Rental Specialist

    2 weeks ago

    San Francisco, United States EagleRider Motorcycle Rentals and Tours Full time

    **Company Overview**: - In 1992, EagleRider pioneered the Harley-Davidson® motorcycle rental concept and the guided motorcycle tour business. Today, we are the world's largest motorcycle tourism company specializing in rentals of Motorcycles, ATVs, Dirt Bikes and Scooters. EagleRider understands the needs of motorcycle enthusiasts and adventure travelers;...

  • Retail Rental Specialist

    2 weeks ago

    San Francisco, United States EagleRider Motorcycle Rentals and Tours Full time

    Job DescriptionJob DescriptionCompany Overview: In 1992, EagleRider pioneered the Harley-Davidson® motorcycle rental concept and the guided motorcycle tour business. Today, we are the world's largest motorcycle tourism company specializing in rentals of Motorcycles, ATVs, Dirt Bikes and Scooters. EagleRider understands the needs of motorcycle...

  • Rental Coordinator

    2 weeks ago

    San Diego, United States EquipmentShare Full time

    **EquipmentShare is Hiring a Rental Coordinator**: EquipmentShare is immediately hiring a **Rental Coordinator** for our rental facility in **San Diego, CA **to be responsible for scheduling rentals and maintaining customer service standards with customers. **Schedule**:Monday to Friday, 7:00 AM to 5:00 PM, and offers overtime pay after working 40...

  • Event Sales Coordinator

    1 week ago

    San Diego, United States PRA Business Events Full time

    **Event Sales Coordinator** PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. This is a hybrid role that...

  • Event & Catering Manager

    2 months ago

    San Francisco, United States McCalls Catering & Events Full time

    Job DescriptionJob DescriptionJob Summary: The Event & Catering Manager at McCalls Catering & Events is responsible for coordinating and overseeing various events, including banquets, meetings, receptions, and other social or business functions. This role involves planning operational aspects, providing food and other services, and supervising event and...

  • Event & Catering Manager

    1 month ago

    San Francisco, United States McCalls Catering & Events Full time

    Job DescriptionJob DescriptionJob Summary: The Event & Catering Manager at McCalls Catering & Events is responsible for coordinating and overseeing various events, including banquets, meetings, receptions, and other social or business functions. This role involves planning operational aspects, providing food and other services, and supervising event and...

  • Event & Catering Manager

    3 weeks ago

    San Francisco, United States McCalls Catering & Events Full time

    Job DescriptionJob DescriptionJob Summary: The Event & Catering Manager at McCalls Catering & Events is responsible for coordinating and overseeing various events, including banquets, meetings, receptions, and other social or business functions. This role involves planning operational aspects, providing food and other services, and supervising event and...

  • Event & Catering Manager

    2 weeks ago

    San Francisco, United States McCalls Catering & Events Full time

    Job DescriptionJob DescriptionJob Summary: The Event & Catering Manager at McCalls Catering & Events is responsible for coordinating and overseeing various events, including banquets, meetings, receptions, and other social or business functions. This role involves planning operational aspects, providing food and other services, and supervising event and...

  • Car Rental Sales Agent

    2 weeks ago

    San Diego, United States NU Car Rentals Full time

    Overview: We are seeking a highly motivated Rental Agent to join our team. As a Rental Agent, you will be responsible for assisting customers with their rental needs and ensuring a positive experience throughout the rental process. This is a great opportunity for someone who enjoys working in a fast-paced environment and has excellent customer service and...

  • Car Rental Sales Agent

    1 week ago

    San Diego, United States NU Car Rentals Full time

    Overview: We are seeking a highly motivated Rental Agent to join our team. As a Rental Agent, you will be responsible for assisting customers with their rental needs and ensuring a positive experience throughout the rental process. This is a great opportunity for someone who enjoys working in a fast-paced environment and has excellent customer service and...

  • Production and Staffing Coordinator

    3 weeks ago

    San Francisco, United States Betty Zlatchin Catering and Events Full time

    **Production & Staffing Coordinator for High-End Catering and Events Company at Betty Zlatchin Catering & Events, LLC** If you have a background in the events industry, high end catering or restaurant fine dining, and would like to grow and develop your skills in catering and event production we would love to work with you! Event and catering experience is...

  • Guest and Event Services Manager, SF

    3 days ago

    San Francisco, United States LightHouse for the Blind and Visually Impaired Full time

    POSITION: Guest and Event Services Manager, SF REPORTS TO: Senior Director of Hospitality STATUS: Full-Time, Non-Exempt JOB CLASSIFICATION: Manager II UNION ELIGIBLE: No WORK ARRANGEMENT: 100% Onsite, In-Office 5 Days/Week REPORTING LOCATION: San Francisco, CA SALARY RANGE: $35.90 - $48.72 APPLICATION DEADLINE: Open Until Filled Founded in San Francisco in...

  • Event Services Coordinator

    3 weeks ago

    San Jose, United States Hayes Mansion San Jose Full time

    Job Summary: The Event Marketing Coordinator will work closely with the Event Marketing leadership and members of the Events team to support the development and production of events as well as rental events and commercial filming projects (hotel specific). Oversees various projects or accounts. Works with internal or external clients and others to identify...

  • Event Coordinator

    1 week ago

    San Francisco, United States Epiq Systems, Inc. Full time

    It's fun to work at a company where people truly believe in what they are doing! **Job Description**: SUMMARY RESPONSIBILITIES - Supports all aspects of event planning from venue scouting, equipment logistics, room setup, and day of management and assistance - Nurture relationships with vendors, venues, and other industry contacts while supporting all...

  • Event Experience Designer

    4 weeks ago

    San Francisco, United States PRA Business Events Full time

    Job DescriptionJob DescriptionEvent Experience DesignerPRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.This...

  • Event Experience Designer

    3 weeks ago

    San Francisco, United States PRA Business Events Full time

    Job DescriptionJob DescriptionEvent Experience DesignerPRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.This...

  • Events Coordinator

    2 weeks ago

    San Francisco, United States UCSF Benioff Children's Hospital Full time

    Assists in planning, organizing, and implementing events and functions for the Center for Cellular Construction, which may include symposiums, conferences, program events including center-wide meetings, retreats and program site visits. This position Events Coordinator, Coordinator, Healthcare

  • Events Coordinator

    4 weeks ago

    San Francisco, United States Chotto Matte - San Francisco Full time

    **Job Opportunity: Events Coordinator** **Compensation**: This position offers a base salary plus a commission based on event sales. Depending on sales performance, the total annual compensation typically ranges from $85,000 to $110,000. **About Us**: Chotto Matte is on a global journey, expanding our unique Nikkei cuisine and dynamic, contemporary setting...