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Automotive Dealer Office Manager

1 month ago

Greendale, United States Haag Ford Sales Full time
Job DescriptionJob Description

Haag Ford is looking for an experienced Office Manager to join our team. This individual must be detail oriented, computer proficient and have a strong work ethic. The Office Manager's main job is to perform organizational processes that control financial information of the dealership along with other administrative functions. 

Primary responsibilities:

  • Review cash position daily and ensure an adequate cash flow for the business
  • Control all posted documents through out the dealership including sales deals, parts tickets, repair orders, etc.
  • Monitor dealership financial trends daily. Report any inaccuracies to the GM and/or Owner
  • Ensure all manufacturer rebates and claimed and posted.
  • Reconcile schedules daily and ensure no abnormalities 
  • Monitor accounts receivables and inform GM of any aging receivables
  • Ensure accuracy of the Ford Parts Statement and post statement to accounting
  • Reconciles accounts daily, weekly or monthly depending on the nature of the account
  • Control petty cash account for the dealership
  • Prepare bank deposit daily
  • Perform monthly tasks i.e. floor plan statement, etc. for monthly financial statement preparation
  • Process weekly payroll, transfer GL data
  • Manage vehicle floor plan per manufacturer guidelines. Floor and payoff vehicles when needed. 
  • Review monthly schedules, journals and general ledger information
  • Ensure compliance with government regulations when applicable 
  • Prepare end of year reports when necessary 
  • Submit and pay monthly sales tax reports 
  • Responsible for the supervision of other office staff.

Job Requirements:

  • 5+ years experience as an Office Manager in a dealership setting
  • CDK experience is required
  • Prior experience and knowledge of Ford's accounting procedures is a strong attribute
  • Clean driving record and background
  • Willing to submit to drug testing prior to employment 

Haag Ford Benefits:

  • Health, Dental and Vision insurance options available after 60 days
  • 401K program with employer match after 1 year of employment
  • Vacation pay
  • Work for a dealer with an active dealer who is involved with daily dealership operations
  • Family owned and operated for over 60 years