Executive Assistant

3 weeks ago

Raleigh, United States Summit Hospitality Incorporated Full time
Job DescriptionJob DescriptionDescription:

Job in detail:

The role is to provide administrative support and create balance in the time and scope of executing projects under the direct supervision of the Senior Manager of Design and Purchasing.

This position is integral in efficiently managing several on-going projects at any given time. These projects often involve various stakeholders in different departments throughout the company. As Assistant to Development, Design and Purchasing it’s your job to ensure crucial company projects are on track for completion, which is vital for success. You will see to it that all assigned aspects of a project are dully attended to and completed by the appropriate deadline, regardless of challenges that may be encountered.

Requirements:

As Executive Assistant to Development you will be expected to complete a wide range of tasks that include but are not limited to:

  • Reporting, filing, document management.
  • Product/material sourcing and purchasing (everything from office supplies, hotel furniture, lighting, restaurant equipment, flooring, wallcovering, HVAC, etc.).
  • Bookkeeping and minor accounting, preparing purchase orders, invoice submission, and budget tracking.
  • Market/Vendor/Product research.
  • Help to organize design library and manage architectural, ID, and EMP drawings.
  • Pulling brand specifications and standards for branded properties, -i.e., Marriott, Hilton, Hyatt, etc.
  • Assist with preparing project documentation such as scope of work, schedules, verifying take-offs and quantities.
  • Manage logistics, verify purchase status and deliveries.
  • Build and maintain positive relations with suppliers and property associates.
  • Coordinate meetings.
  • Take phone calls and messages.
  • Take meeting minutes and notes when asked.
  • Running occasional errands outside of the office as needed and completing expense reports for reimbursement.
  • Assist with project installs and QA punches on project job sites, as needed.

Qualifications:

· Strong time management and organizational skills.

· Good communication skills.

· Team spirit and a positive attitude

· Can follow a structured way of working.

· Analytical and pragmatic.

· Task-oriented.

· A high level of personal responsibility and self-discipline.

· Strong flexibility and adaptability to everchanging needs and circumstances as they arise.

· Works well under pressure and can multi-task when needed.

· Exhibits business acumen and maintains professionalism.

· Ability to proactively handle challenging people/situations and be accommodating with a supportive attitude.

· Should have some persistence, strong follow-up skills.

· Should be proactive in solving problems.

· Can work well with large teams or by oneself with little to no supervision.

Requirements:

· Industry knowledge and experience in hospitality operations is required (hotels and/or restaurants). Industry knowledge in design, construction, purchasing and supply chain management is a plus but not required.

· Must be highly detail oriented.

· Demonstrated ability to work in a fast-paced business environment.

· Must have integrity and reliability.

· “Space” for further career development.

· Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.

· Must be available to work in person full-time (40hr/week) Monday-Friday.

· Must have high school diploma and college degree or equivalent working experience in a related field.

· Have a valid driver’s license.

· Must be able to sit/stand for many hours at a time and lift 30lbs.


Founded in 1989, Summit Hospitality Group, LTD. is a hospitality management and development company located in Raleigh, NC. We own and operate 19 hotel properties and 3 restaurants stretching from Charlotte, NC to the beautiful beaches of Wilmington, NC.

www.Summithospitality.com

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