Executive Assistant

3 weeks ago

Raleigh, United States North Carolina State University Full time

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.

NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina. The Division of Academic and Student Affairs is the place to work for faculty and staff who are passionate about promoting the success of the whole student.

The Academic Support Program for Student Athletes at North Carolina State University supports the recruitment, retention and graduation of NC State student athletes by providing a comprehensive support system that affords student athletes equitable opportunity to pursue academic, personal and professional development while strongly adhering to the principles of integrity, excellence, and lifelong learning.

Essential Job Duties

This position reports directly to the Assistant Vice Chancellor and Senior Associate Athletics Director for Academics. The position is a vital part of the Academic Support Program for Student Athletes (ASPSA), which includes over 125 EHRA and SHRA Professional Staff, student workers, temporary workers and interns. This position is the Assistant Vice Chancellor and Senior Associate Athletic Director's principal liaison with the Vice Chancellor and Dean for the Division of Academic & Student Affairs (DASA) Office and the Athletic Director's Office.

This position functions as the right hand to the Assistant Vice Chancellor and Senior Associate Athletic Director by coordinating the work flow and daily activities of the unit and serving as communicator of information regarding the programs, services, policies, rules and regulations pertaining the Academic Support Program for Student Athletes. This position serves as the the liaison to enrollment management office and staff, Student Information Systems office and staff, Human Resources, DASA Finance, the Admissions office, the Athletics Compliance office and staff, and others as needed.

This position schedules appointments, makes appropriate referrals, sets and manages deadlines, plans and organizes meetings and creates appropriate systems for accessing and storing large quantities of data, including highly sensitive material. Additionally, this position has oversight of ASPSA accounts, including reporting estimated spending budgets, account review and coordinating information with the DASA development and business offices and Athletics Business Office.

Work requires contact with DASA staff, Athletics staff, students, faculty, coaches, and other NC State departments. Responsibilities include office management, personnel administration, assisting the Assistant Vice Chancellor and Senior Associate Athletic Director in gathering materials for reports, presentations, meetings, and conducting research for report writing.

Other Responsibilities

Other duties as assigned.

Qualifications

Minimum Experience/Education

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

* Excellent written and oral communications skills, including proofreading.
* Strong interpersonal skills.
* Excellent organizational skills and ability to meet deadlines.
* Computer skills, including MS Word, MS Excel, Powerpoint, Access, PeopleSoft Finance/HR, Gmail, Google Drive, and GCalendar.

Preferred Qualifications

* Previous experience as an Executive Assistant.
* Previous higher education experience.

Required License or Certification

N/A

Valid NC Driver's License required No Commercial Driver's License Required? No

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