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Contract Administration Support

3 months ago

Idaho Falls, United States Idaho National Laboratory Full time
Job Description

Idaho National Laboratory is hiring a Contract Administration Support to work in our Business Management department. Our team works a 9x80 schedule onsite out of our Idaho Falls EROB facility with every other Friday off. You will join our Acquisitions and Contracts Management team to support contract staff in various functions, including contract close out, vendor management, reporting, and other administrative support. You will report to the Associate Director of Acquisition & Contracts Management. Responsibilities Include:

  • Support contract close out functions, including gathering and validating documentation and records retention coordination, with the support and guidance of the Contract Closeout Specialist.
  • Interface with acquisitions, finance, business offices, internal audit, records management, and other relevant organizations to support internal processes and controls.
  • Provide effective and responsible operation of closeout performance standards and procedures.
  • Support vendor management, including Vendor Portal, by assisting suppliers and contract specialists.
  • Support internal acquisition customers through Ask Acquisitions system by providing customer service and assistance.
  • Maintain precise documentation to justify decisions, conclusions, findings, and/or recommendations.
  • Use computer systems or applications to access, create, edit, print, send, retrieve, or manipulate analytical data, files, or other information to provide required and/or ad-hoc reports as necessary.
  • Plan, execute, monitor and improve the associated procurement business processes while continually ensuring a positive customer experience and maintaining compliance.
Qualifications: Minimum Qualifications: Level 2 (NE2) High school diploma or equivalent and 2 or more years relevant experience Level3 (NE3)-High school diploma or equivalent and 4 or more years relevant experience Job Information:
  • The pay range for this non-exempt position is: Level 320 ($19.41/hour -$31.05/hour) / Level 330 ($21.90/hour-$36.13/hour). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
  • Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
Benefits and Relocation
  • Medical, Dental, Vision, and Flexible Spending Accounts
  • 401(k) with a 4.2% employer contribution and up to 4.8% match
  • Paid time off (personal leave)
  • Employee Education Program (tuition assistance)
  • Benefit eligibility subject multiple factors, including employment status and position classification.
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions. INL Mission Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure. INL Vision Our vision is to change the world's energy future and secure our nation's critical infrastructure. Selective Service Requirements To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov. Equal Employment Opportunity Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply. Reasonable Accommodation We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Other Information When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration. INL does not accept resumes from third party vendors unsolicited.