Research Administrator

4 weeks ago

Boston, United States Dana-Farber Cancer Institute Full time
Job Description

The Research Administrator I for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors. The Research Administrator is responsible for the management of the research portfolio(s) for one or more laboratories (and Disease Centers, as applicable) with direction and moderate supervision from their supervisor.

  • The RA works with a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials.
  • The RA collaborates with faculty and researchers on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds; and is responsible for identifying problems and working with supervisor to resolve where necessary.
  • The RA is responsible for liaising with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, the Clinical Trials Office, Office of General Counsel, and the Innovations Office.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Pre-Award Management

  • Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness.
  • Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance. This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g., data sharing plan, resource sharing plan, human subjects, vertebrate animals, etc.), and appendices
  • Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests.
  • Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.

 

 Portfolio Management (post-award)

  • Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner.
  • Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI.
  • Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor. 
  • Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets.
  • Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs, performs related duties as assigned.

Procurement

  • May approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard
  • Verify funds are available, expenses are allowable and correctly allocated in a timely manner
  • Review and approve bills for core and center services

Human Resources

Onboarding:

  • Conduct financial analysis to determine availability of funding
  • Assist in the development of job descriptions
  • Post positions and approve salary offers
  • Process visa applications and payments as appropriate

Ongoing:

  • Process merit, equity and promotions requests
  • Manage salary allocations in adherence to funding guidelines and availability

Offboarding:

  • Manage termination process checklist, process termination paperwork

Compliance

  • Partners with faculty and researchers to ensure adherence to internal and external policies; this includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes
  • Advise faculty and researchers and/or refer them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence
  • Manage the federal time and effort process for applicable researchers 
  • High school diploma required; Bachelor’s degree preferred;
  • 0-1 year of related experience

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Computer literacy:  Familiarity with new applications and software programs. Familiarity with Excel/ Google Sheets preferred.
  • Organization: Familiar with electronic document and email file storage. Able to complete projects on time with support and direction from supervisor. Familiar with prioritization and balancing workload.
  • Customer Service: Provides clear written and verbal communication. Listens and asks clarifying questions.
  • Financial:  Familiarity with Excel /G-Sheets and budgeting principles, including projections.
  • Ability to analyze grant data through research, comprehension and application of regulations, policies, and procedures.
  • Teamwork and Collaboration: Ability to work collaboratively within a team environment.
  • Ability to cultivate relationships with faculty, research staff, department’s GM team, GM in other departments, and central departments.
  • Institute operations and processes: Familiarity directing faculty and researchers to appropriate departmental and institutional resources.
  • Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome. 

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

 

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

 

EEOC Poster

  • Senior Research Administrator

    2 months ago

    Boston, United States Joslin Diabetes Center Full time

    Under general direction, the Senior Research Administrator (Research Administrator II), provides Pre and Post award support to Joslin investigators for complex Clinical Research awards including federal grants and subcontracts, foundation grants and clinical trial agreements. Pre-award responsibilities require supporting the preparation, review and...

  • Senior Research Administrator

    3 weeks ago

    Boston, United States Joslin Diabetes Center Full time

    Under general direction, the Senior Research Administrator (Research Administrator II), provides Pre and Post award support to Joslin investigators for complex Clinical Research awards including federal grants and subcontracts, foundation grants and clinical trial agreements.Like the look of this opportunity Make sure to apply fast, as a high volume of...

  • Research Administrator

    1 month ago

    Boston, Massachusetts, United States Boston University Full time

    **Job Summary**The Research Administrator will be responsible for managing a portfolio of sponsored and non-sponsored funds for a group of Principal Investigators as assigned. The incumbent will use independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations as well as University and College policies.**Key...

  • Research Administrator

    1 month ago

    Boston, United States Dana-Farber Cancer Institute Full time

    The Research Administrator I for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors. The Research Administrator is responsible for the management of the research portfolio(s) for one or more laboratories (and Disease Centers, as applicable) with direction and moderate supervision from their supervisor.The...

  • Research Administrator

    1 month ago

    Boston, United States Dana-Farber Cancer Institute Full time

    The Research Administrator I for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors. The Research Administrator is responsible for the management of the research portfolio(s) for one or more laboratories (and Disease Centers, as applicable) with direction and moderate supervision from their supervisor.The...

  • Lead Research Administrator

    4 days ago

    Boston, United States Dana-Farber Cancer Institute Full time

    The Lead Research Administrator for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors is responsible for the management of complex research portfolios of multiple laboratories and completes work autonomously, while working collaboratively with the Department Administrator (DA) as needed. The Lead...

  • Lead Research Administrator

    4 days ago

    Boston, United States Dana-Farber Cancer Institute Full time

    Job DescriptionThe Lead Research Administrator for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors is responsible for the management of complex research portfolios of multiple laboratories and completes work autonomously, while working collaboratively with the Department Administrator (DA) as needed....

  • Research Administrator I

    4 weeks ago

    Boston, Massachusetts, United States Mass General Brigham (Enterprise Services) Full time

    Job SummaryMass General Brigham (Enterprise Services) is seeking a highly skilled Research Administrator I to join our team. As a key member of our research management office, you will be responsible for providing exceptional customer service to our distinguished research community and collaborators. Your primary focus will be on managing an assigned...

  • Sponsored Research Administrator

    6 months ago

    Boston, United States UMass Boston Full time

    General Summary:  Reporting to the Associate Director of ORSP Post Award Support Services, the Sponsored Research Administrator will coordinate all externally funded award actions (new awards, modifications and connected non-financial actions) to ensure consistent, compliant, and timely system setups and sponsor communications on behalf of the...

  • Administrative Director, Research

    3 weeks ago

    Boston, United States Mass General Brigham Full time

    Description: General Summary/Overview Statement The Wellman Center for Photomedicine is the worlds largest academic research facility dedicated to investigating the effects of light on human biology and to the development of light-mediated, minimally invasive diagnostic and therapeutic technologies. A pioneer in light-based biomedical research, the Center...

  • Administrative Director, Research

    3 weeks ago

    Boston, United States Mass General Brigham Full time

    Description: General Summary/Overview Statement The Wellman Center for Photomedicine is the worlds largest academic research facility dedicated to investigating the effects of light on human biology and to the development of light-mediated, minimally invasive diagnostic and therapeutic technologies. A pioneer in light-based biomedical research, the Center...

  • Research Administrator

    1 month ago

    South Boston, United States Dana-Farber Cancer Institute Full time

    The Research Administrator I for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors. The Research Administrator is responsible for the management of the research portfolio(s) for one or more laboratories (and Disease Centers, as applicable) with direction and moderate supervision from their supervisor....

  • Research Administrator

    4 weeks ago

    boston, United States ALKU Full time

    Our client is implementing Workday Financials, HCM, and Payroll with an October 2025 go-live. The Research Administrator will support grant and contract award management, ensuring compliance with procedures and maintaining budget controls. This role works closely with leadership to ensure proper recording of grants.Responsibilities:Manage pre/post-award...

  • Research Administrator

    4 weeks ago

    Boston, United States ALKU Full time

    Our client is implementing Workday Financials, HCM, and Payroll with an October 2025 go-live. The Research Administrator will support grant and contract award management, ensuring compliance with procedures and maintaining budget controls. This role works closely with leadership to ensure proper recording of grants.Responsibilities:Manage pre/post-award...

  • Administrative Coordinator, Genetics Research

    4 weeks ago

    Boston, Massachusetts, United States Partners HealthCare Full time

    Job SummaryThe Center for Data Sciences at Partners HealthCare is seeking an experienced Administrative Coordinator to provide general administrative support for the BWH CDS, consisting of the Raychaudhuri, Loh, and Korsunsky lab groups. The ideal candidate has experience in administration within a research division and can multi-task effectively to provide...

  • Research Administrator Manager

    4 weeks ago

    Boston, Massachusetts, United States MSCCN Full time

    Job Title: Research Administrator ManagerJob Summary:We are seeking a highly skilled Research Administrator Manager to join our team at MSCCN. The successful candidate will be responsible for managing the full lifecycle of grants for our department, with a focus on industry, foundational, and federal grants. This role requires experience with NIH, DOD,...

  • Lead Research Administrator

    4 days ago

    South Boston, United States Dana-Farber Cancer Institute Full time

    The Lead Research Administrator for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors is responsible for the management of complex research portfolios of multiple laboratories and completes work autonomously, while working collaboratively with the Department Administrator (DA) as needed. The Lead...

  • Lead Research Administrator

    4 days ago

    South Boston, United States Dana-Farber Cancer Institute Full time

    The Lead Research Administrator for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors is responsible for the management of complex research portfolios of multiple laboratories and completes work autonomously, while working collaboratively with the Department Administrator (DA) as needed. The Lead...

  • Research Administrator

    2 weeks ago

    South Boston, MA, United States Dana-Farber Cancer Institute Full time

    The Research Administrator I for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors. The Research Administrator is responsible for the management of the research portfolio(s) for one or more laboratories (and Disease Centers, as applicable) with direction and moderate supervision from their supervisor....

  • Lead Research Administrator

    2 months ago

    Boston, United States Dana-Farber Cancer Institute Full time

    Job Ref: 41388 Location: 450 Brookline Ave, Boston, MA 02215 Category: Research Administration Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview The Lead Research Administrator is responsible for the management of complex research portfolios of multiple laboratories and completes work autonomously, while working...