Program Assistant

4 days ago

Wilmington, United States ChristianaCare Full time

Are you looking for a career opportunity working for a healthcare organization that is based on excellence and love?

ChristianaCare is one of the country's most dynamic healthcare organizations, centered on improving health outcomes, making high-quality care more accessible, and lowering healthcare costs. ChristianaCare includes an extensive network of outpatient services, home health care, urgent care centers, three hospitals (1,299 beds), a free-standing emergency department, a Level I trauma center and a Level III neonatal intensive care unit, a comprehensive stroke center and regional centers of excellence in heart and vascular care, cancer care, and women's health. It also includes the pioneering Gene Editing Institute and was rated by IDG Computerworld as one of the nation's Best Places to Work in IT. ChristianaCare is a nonprofit teaching health system with more than 260 residents and fellows. It is continually ranked by U.S. News & World Report as the Best Hospital. With the unique CareVio data-powered care coordination service and a focus on population health and value-based care, ChristianaCare is shaping the future of health care.

ChristianaCare Offers

  • Full Medical, Dental, Vision, Life Insurance, etc.
  • Two retirement planning offerings, including 403(b) with company contributions
  • Generous paid time off with annual roll-over and opportunities to cash out
  • 12-week paid parental leave
  • Incredible Work/Life benefits including annual membership to access to backup care services for dependents through retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more

About This Position

ChristianaCare is searching for a Program Assistant for the Community Health Education department. Although administrative in nature, this dynamic position is for a candidate that enjoys being active, is adaptable to constant change and enjoys working out in the community.

Principal duties and responsibilities:

  • Provides general office and administrative support to Community Health Education caregivers and program lead.
  • Answers incoming phone calls, returns phone calls and provides messages to staff.
  • Maintains necessary databases, mailing lists, spreadsheets, etc.
  • Serves as point person for community-based events, organizing staff, supplies and coordinating needs, schedules, etc.
  • Submits materials/supply orders for program via Strategic Sourcing, Office Depot, Workday, other vendors as needed.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies.
  • Helps track budgets for cost centers assigned.
  • Organize and schedule meetings; reserve rooms; take minutes and distribute to groups.
  • Maintains confidentiality of patient and staff information, compliant with HIPAA regulations.
  • Demonstrates proficient written and verbal communication skills.
  • Demonstrates a sound knowledge base of appropriate departmental and hospital guidelines/policies.
  • Attends staff meetings and mandatory in-service.
  • Maintains effective working relationships and open communication with professional staff, coworkers, and community agencies.

Education and experience requirements:

  • High school diploma or GED is required; an associate degree preferred
  • At least 3 years' experience in a medical office setting
  • Experience working in community programs is strongly preferred
  • Bilingual in Spanish is preferred

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