Administrative Assistant II- Finance
3 weeks ago
Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare
Our Finance team located in Newark Delaware, is looking for a full time Administrative Assistant II to be responsible for maintaining routine administrative functions under Delaware Hospitals Finance team. Provides coverage for other office assistants when requested.
The ideal candidate will be well organized, detail oriented and multitask. Candidate to complete tasks and duties within a prescribed timeline. Proficient computer skills along with strong verbal and written communication abilities.
Benefits of working at ChristianaCare
- Generous PTO, Competitive Pay & Robust Benefits Package.
- 403B company match and Tuition Reimbursement
- 12 weeks Paid Parental Leave
Principal duties and responsibilities:
- Performs all administrative duties to support department Director(s) and Manager(s).
- Arranges schedules by actively managing Outlook calendars.
- Plans events and makes travel arrangements, as needed.
- Responds to inquiries, including producing and distributing correspondence.
- Creates and maintains Microsoft Teams meetings and Microsoft Teams sites.
- Arranges and coordinates in-person meetings at all ChristianaCare sites.
- Performs general clerical duties such as filing, copying, faxing, and mailing.
- Handles office equipment and orders office supplies.
- Answers calls and routes to the appropriate person while always practicing professional telephone etiquette or by taking a complete message.
- Maintains professionalism in all written and verbal communication.
- Maintains confidentiality of financial data and staff information.
- Demonstrates excellent written and verbal communication skills.
- Demonstrates proficient knowledge of Microsoft Outlook, Teams, Word, and Excel.
- Maintains and approves staff timecards, ensuring accurate timekeeping.
- Demonstrates ability to problem-solve effectively and efficiently, while anticipating potential barriers.
- Demonstrates ability to adapt to changing priorities and responsibilities.
- Demonstrates a sound knowledge base of appropriate departmental and hospital guidelines/policies.
- Attends staff meetings and mandatory in-service.
- Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
- Travels between sites as needed.
- Performs other related duties as needed.
Office Hours: Day Shift
Qualifications:
- High school diploma
- Four years progressively responsible administrative support to an administrator or manager.
- Experience providing administrative support to leaders preferred.
- 3 years' experience in a professional setting preferred.
Knowledge, skill, and ability requirements:
- Knowledge of Microsoft Office including Outlook, Teams, Word, Excel, and PowerPoint.
- Knowledge of office equipment and machines.
- Knowledge of Kronos timekeeping software.
- Knowledge of general hospital functions and organizational structure.
- Knowledge and adherence to ChristianaCare and departmental policies, procedures, and guidelines.
- Ability to multi-task, problem-solve, prioritize, organize, and plan.
- Ability to act professionally at all times.
- Ability to maintain confidential information and materials.
- Ability to act independently within guidelines.
- Ability to interact effectively and maintain constructive working relationships.
- Ability to display excellent customer service skills.
- Excellent verbal and communication skills
- Excellent interpersonal skills
About ChristianaCare
ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link
Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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