Study Abroad Manager

4 weeks ago

San Diego, United States University of San Diego Full time
Study Abroad Manager

Posting #: 4123

Department Description:
The International Center supports the USD university community in advancing global citizenship. In 2015 USD received the Senator Paul Simon Award for Comprehensive Internationalization, awarded by the NAFSA (Association of International Educators). For undergraduate students, there are approximately 135 academic study abroad programs offered in 44 countries and 76 cities to experience and learn about different cultures, languages and customs. The graduate and professional programs also offer extensive international opportunities for working professionals as well as full-time graduate students. Our campus is enriched by having students and scholars from over 70 countries.

University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution , was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity s urgent challenges .

Detailed Description:
This recruitment is open to current University of San Diego employees only. Only current USD employees are eligible to apply and be considered for this position.

The International Studies Abroad Office supports all undergraduate student study abroad programs, and graduate programs in the Kroc School, the School of Nursing, and the College of Arts and Sciences, which are conducted in Africa, Asia, Australia, Europe, Latin America and the Middle East. In addition, the Office services as a hub of information for all of the graduate and professional student study abroad programs in SOLES, the School of Business and the Law School, well as non-academic units engaged in international experiences. The International Studies Abroad Managers will serve as the first contact for the international study programs supporting approximately 1000 undergraduate students going abroad annually. They are responsible for providing student-centric, proactive, professional and engaged advising and coaching to support the students' success with regards to their international experiences as a part of their academic journey at USD. The Managers need to be familiar with USD's various degree programs, across the university, to assist the students in identifying opportunities for study abroad while fulfilling their graduation requirements and achieving career, personal and educational goals. The Managers work directly with faculty to assist them in meeting their learning objectives for approximately 55 USD undergraduate courses that are annually offered abroad. This position provides the necessary administrative functions to offer successful academic programs abroad; coordinates pre-departure preparations including international visa requirements; regularly exercises independent judgment and discretion; supervises student assistants; advises students; promotes the various programs while working with critical deadlines; supports students, parents and other stakeholders when critical situations develop; serves as initial budgetary officer for each of the faculty-led programs under their jurisdiction; conducts overseas site visits as necessary; serves as on-site manager abroad, for various programs, managing logistics as well as student wellness and student discipline; and serves as a translator when necessary.

Duties and Responsibilities:

Program development and design for international study abroad experiences
  • Responsible for accurate and current study abroad transfer course evaluations, approved by the Department Chairs and the Core Curriculum Committee, which are made available to students interested in studying abroad
  • Continuous program assessment and discuss findings regarding program quality control issues and student/faculty feedback
  • Assess policies and procedures for accuracy and recommend updates
  • Ensure new policies and procedures as recommended by Director are in place and operational
  • Oversees online resources for accuracy and consistency:
  • Maintenance of the International Studies web site
  • Maintenance and development of StudioAbroad web site
Problem solve for faculty teaching abroad, Department Chairs, international academic partners and students with regard to the Offices of Student Financial Services, Financial Aid, Housing, Registrar, and Procurement Work in collaboration with the Director to attend to, and find solutions for, student and parental concerns/complaints Advise faculty going abroad to provide foundational information and advice for successful program development. Promotes the various programs on and off the USD campus
  • Develops effective and inclusive marketing materials and events for outreach to students for a variety of programs making sure they are relevant and target the entire campus community
  • Attends study abroad fairs on and off campus and participate in international education conferences
  • May serve on committees for on campus programming
Student advising and activities for pre and post-departures
  • Provides advising across all university majors to support student goals and the mission and vision of USD via one-on-one appointments, drop-in appointments, group presentations, and email and phone correspondence.
  • Develops rapport and builds academic advising relationships with advisees
  • Is sufficiently informed about course requirements, degree requirements, core curriculum requirements and prerequisites at USD as well as in the programs abroad
  • Is responsible for knowing and advising students regarding issues of financial aid, student accounting and registration procedures and other information at USD
  • Works in collaboration with the various academic departments and degree program advisors to assure the course selections assure seamless transferability of courses abroad
  • Maintains all records related to individual course equivalencies in semester abroad programs
  • Responsible for review of applications and makes recommendations for status and for potential concerns, and making recommendations for action
  • Prepares students, faculty and staff for the pre-departure including, but not limited to, visa requirements, cross-cultural issues, safety and wellness, on-site logistics.
  • Shows discretion in handling personal information for individual applicants and other stakeholders and maintains confidentiality in accordance with the Family Educational Rights and Privacy Act (FERPA)
  • Refer students to appropriate campus resources and services (academic support, student involvement, health and wellness, counseling services, etc.) as needed
  • Compiles data, generates and edits enrollment reports for continuous improvement and to accurately represent activities of the International Center
  • Serves as liaison with our partners abroad and each of the international consulates
  • Maintains and edits program rosters and works closely with the Registrar for accurate registration and transcript reconciliation
Collaborates with international colleagues and constituents in a globally competent, professional manner
  • Represents the University globally as the first point of contact with international partner organizations and universities
  • Contacts international partners as needed to streamline processes, update procedures, and solve any issues that may arise
  • Obtain reports from international partners and relay pertinent information to other stakeholders
  • Maintain positive and professional working relationships with international constituents
Functions as first point of contact for budgetary issues with short-term faculty-led programs
  • Projects and monitors expenses for all programs in their portfolio
  • Conducts fiscal closing with the International Center Budget & Operations Manager
  • Responsible for verifying the accuracy of invoice billing amounts, reconciling receipts as well as cash and per diem advances
  • Assists with developing short-term and semester budgets for Financial Aid Office and Student Financial Services to ensure correct billing of students and payment of semester tuition to international affiliate programs
Participates in overseas site visits and assists with overseas programs
  • Travels overseas to serve as on-site manager for faculty-led programs, as needed
  • While overseas, serves as the main point of contact for students, faculty and staff and is on-call 24/7.
  • Is knowledgeable about health, safety and medical procedures abroad and manages crises in a responsible and timely manner as they develop
  • Serves as an initial point of contact with students, parents and other stakeholders regarding health and safety of students often making critical decisions and providing needed support
  • Coordinates while abroad with various USD constituents to ensure timely and effective treatment of student/faculty/staff issues
  • Conducts on-site orientation and assists with coordinating local site-visits as needed . click apply for full job details

  • Study Abroad Program Coordinator

    5 days ago

    San Diego, California, United States InsideHigherEd Full time

    About the Role:The Study Abroad Manager position at InsideHigherEd involves overseeing international study programs, providing student advising, program development, budget management, and collaboration with international partners.Key Responsibilities:Develop and implement international study programs that meet the needs of undergraduate and graduate...

  • International Education Program Coordinator

    1 week ago

    San Diego, California, United States University of San Diego Full time

    International Education Program Coordinator Posting #: 4123 Department Overview: The International Center is dedicated to fostering global citizenship within the USD community. The center has been recognized for its commitment to comprehensive internationalization, offering a wide array of academic study abroad programs across various countries and cities,...

  • Lead Clinical Study Manager

    1 week ago

    San Diego, California, United States BioPhase Full time

    Senior Clinical Trials ManagerThe Senior Clinical Trials Manager at BioPhase plays a pivotal role in directing and managing the operational elements of clinical investigations from the initial protocol formulation to the final database closure. This position is crucial in ensuring that studies are conducted promptly and in accordance with established...

  • Virtual Clinical Study Manager

    5 days ago

    San Diego, California, United States Russell Tobin & Associates Full time

    What are we seeking in our Remote Clinical Research Lead? The Scientific Team at Russell Tobin & Associates is collaborating with a dynamic medical device organization that has an opening for a Remote Clinical Research Lead.Key ResponsibilitiesDefine, monitor, and achieve clinical operations objectivesOffer guidance and leadership to the clinical...

  • Virtual Clinical Study Manager

    5 days ago

    San Diego, California, United States Russell Tobin & Associates Full time

    What are we seeking in our Remote Clinical Trial Lead? The Scientific Team at Russell Tobin & Associates is collaborating with a dynamic medical device organization that has an opening for a Remote Clinical Trial Lead.Key ResponsibilitiesDefine, monitor, and achieve clinical operations objectivesGuide and oversee the clinical operations study team while...

  • Virtual Clinical Study Manager

    1 week ago

    San Diego, California, United States Russell Tobin & Associates Full time

    What are we seeking in our Remote Clinical Trial Lead?The Scientific Team at Russell Tobin & Associates is collaborating with a dynamic medical device organization that has an opening for a Remote Clinical Trial Lead.Key ResponsibilitiesDefine, monitor, and achieve clinical operations milestonesGuide and oversee the clinical operations study team, managing...

  • Study Manager

    1 month ago

    San Rafael, California, United States BioMarin Pharmaceutical Inc. Full time

    Who We Are From research and discovery to post-market clinical development, our WWRD engine involves all bench and clinical research and the associated groups that support those endeavors. Our teams work on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with genetic diseases. Study Manager,...

  • Clinical Study Sample Management Specialist

    5 days ago

    San Diego, California, United States PROMETHEUS LABORATORIES INC Full time

    Job OverviewSUMMARY The role involves the meticulous receipt and management of laboratory specimens for both commercial testing and clinical study samples. This includes handling samples received from our Corporate Biobank for various clinical studies, whether they are company-sponsored, collaborative, or associated with pharmaceutical partners....

  • Clinical Study Associate

    2 weeks ago

    San Diego, California, United States Autobahn Therapeutics, Inc. Full time

    Clinical Trial AssistantAutobahn Therapeutics, Inc.Company OverviewAutobahn Therapeutics is a pioneering biotechnology firm focused on developing innovative neuropsychiatric and neuroimmunologic clinical candidates through its advanced brain-targeting chemistry platform. The company is dedicated to unlocking new therapeutic avenues by precisely tuning CNS...

  • Study Start-Up Specialist

    1 month ago

    San Diego, United States Alimentiv Full time

    Support Project Management, Regulatory, and Contract and Legal in all site-related start-up activities. Establish relationships with study personnel at sites and act as main Alimentiv contact during site start-up. Prepare, distribute and follow-up on start-up documents with sites. Plan and track site start up activities and data using designated systems and...

  • Study Director

    3 months ago

    San Diego, United States Pharmaron Full time

    Job DescriptionJob DescriptionAre you ready to embark on an exhilarating journey with a team that's passionate about making a difference? Look no further - Pharmaron is thrilled to invite you to join us as our newest Principal Scientist / Study Director in our Medical Device team! If you're craving a role that offers challenges, growth, and...

  • Research Study Manager

    1 week ago

    San Marcos, Texas, United States Medix™ Full time

    Medix™ is looking for a meticulous Clinical Trials Coordinator to enhance our research team. In this position, you will oversee and facilitate clinical trials, ensuring adherence to study protocols and maintaining comprehensive documentation. You will collaborate with researchers, participants, and sponsors to support various study operations, including...

  • International Services and Financial Operations Coordinator

    2 weeks ago

    San Angelo, Texas, United States Angelo State University Full time

    Position Overview The International Services and Financial Operations Coordinator plays a crucial role in supporting the financial activities of the Center for International Studies. This position involves overseeing logistics and providing essential support for various programs, including study abroad initiatives and faculty coordination for foreign...

  • Sr. Study Management Associate/Study Management Associate

    3 months ago

    South San Francisco, United States Abdera Therapeutics Full time

    Job DescriptionJob DescriptionWho we are Abdera Therapeutics Inc. is a precision oncology company developing next-generation targeted radiation therapies- one of the most cutting-edge and highly promising areas of drug development. The company is built on a proprietary modular technology platform optimized for the delivery of radioisotopes to selectively...

  • Adjunct Faculty Pool

    2 days ago

    San Diego, California, United States Point Loma Nazarene University Full time

    Job Summary:The Communication Studies Department at Point Loma Nazarene University is seeking qualified adjunct faculty to join our pool of instructors. As a member of our adjunct faculty pool, you will have the opportunity to teach a variety of courses in communication studies, including Communication Theory, Public Speaking, and Media...

  • International Services and Financial Operations Coordinator

    2 weeks ago

    San Angelo, Texas, United States Angelo State University Full time

    Position Overview The International Services and Financial Operations Coordinator plays a vital role in supporting the financial management and logistical operations of the Center for International Studies. This position is essential for ensuring the smooth functioning of various programs, including study abroad initiatives and support for international...

  • International Services

    1 month ago

    San Angelo, United States Angelo State University Full time

    Posting Details Position Information Job Title International Services & Budget Coordinator Position Number Department Center for International Studies Salary $, Job Summary/Description Under general supervision, handles logistics and support of the center’s financial operations, including the Foreign National Faculty Coordinator, Study Abroad...

  • Clinical study operation manager

    1 month ago

    San Rafael, United States Intelliswift Software Full time

    Title: Study Manager - Clinical OperationsLocation: San Rafael CA- HybridDuration: 6 – 12+ Months on W2Essential Duties and Job Functions:Role Summary For assigned study(ies), the study Manager is accountable for day-to-day study Operations study execution and related deliverables and is the primary point of contact within Global study operations for a...

  • Clinical study operation manager

    2 months ago

    San Rafael, United States Intelliswift Software Full time

    Title: Study Manager - Clinical OperationsLocation: San Rafael CA- HybridDuration: 6 – 12+ Months on W2Essential Duties and Job Functions:Role Summary For assigned study(ies), the study Manager is accountable for day-to-day study Operations study execution and related deliverables and is the primary point of contact within Global study operations for a...

  • Study Manager

    2 months ago

    San Rafael, United States TALENT Software Services Full time

    Are you an experienced Study Manager - Clinical Operations with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Study Manager - Clinical Operations to work at their company in San Rafael, CA.Primary Responsibilities/Accountabilities:Client is the world leader in delivering therapeutics...