International Services
3 months ago
Posting Details
Position Information Job Title International Services & Budget Coordinator Position Number Department Center for International Studies Salary $, Job Summary/Description Under general supervision, handles logistics and support of the center’s financial operations, including the Foreign National Faculty Coordinator, Study Abroad programs, English Language Learning Institute, Passport Office, and the Asian Division. Typical Duties/Job Duties Prepares and maintains CIS’s financial operations including annual operating budget, financial and statistical analysis, grant and scholarship disbursements, and personnel records. Collects student payments and reconciles payments for study abroad expenses, scholarship taxes, health insurance, passport services and application fees. Processes budget adjustments, EPAF’s, contract administration, IRS deposits for scholarship taxes and reconciles monthly office ProCard expenditures. Maintains policy and procedure updates. Assists Foreign National Faculty Coordinator with study abroad procedures including program travel arrangements and maintains records to complete assessment and reporting. Corresponds with insurance company for yearly contract for mandatory travel insurance. Registers students with insurance company and collects payment in order pay student premiums. Makes sure students are registered and tuition, fees and program costs are paid prior to departure. Requests student scholarships for ASU students who participate in a Study Abroad program, or who spend a semester abroad as an exchange student, and helps exchange students register for the classes they will take while abroad. Finalizes director expense reports upon return for documentation purposes. Attends safety and security training. Manages Glacier software for international student scholarship tax administration, Glacier TaxPrep for student tax preparation and international student health insurance reconciliation and payment. Assists students with obtaining ITINs and SSNs by educating them on the processes and transporting to the appropriate offices. Assists with programs such as International Student Orientation and International Education Week. Acts as a secondary passport agent to support application process when needed. Attends trainings as needed and coordinates with office staff to submit CIS policy and procedure changes, website updates, and other needed reports. Knowledge, Skills and Abilities Ability to coordinate the daily activities and financial operations of the Center for International Studies ensuring compliance with university policies and procedures as well as contemporary best professional practice; and in keeping with the goals for student development and retention Skilled in using a personal computer including word processing, spreadsheet, calendar (Outlook or other), web-based applications, Banner and Cognos Ability to handle sensitive information and maintain confidentiality and to respond effectively and appropriately in emergency and crisis situations Ability to manage multiple projects and priorities in an effective and efficient manner Ability to provide excellent professional interpersonal, verbal and written communication skills Ability to work effectively and harmoniously with students, parents, co-workers and others contacted in the course of work Minimum Qualifications Bachelor’s degree in business, management, accounting or other directly related field, or any equivalent combination of training and experience.Preferred Qualifications Physical Requirements EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, or status as a protected veteran.
In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at () -8 or email us at Remote No Posting Detail Information Posting Number SP Open Date //4 Close Date Desired Start Date //4 Review Start Date Open Until Filled Yes Special Instructions to Applicants Required Number of References
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