Accounts Payable Specialist

2 weeks ago


Grand Rapids, United States Creative Financial Staffing Full time

Overview: Our client is seeking a detail-oriented and organized Accounts Payable Specialist to join their construction team. The ideal candidate will have a strong background in accounts payable processes, particularly within the construction industry.

Responsibilities for Accounts Payable Specialist:

  1. Invoice Processing:

    • Receive, review, and process invoices for construction materials, subcontractor services, and other project-related expenses.
    • Verify the accuracy of invoice details, including quantities, prices, and terms, against purchase orders and contracts.
    • Obtain necessary approvals and coding for invoice entries, ensuring adherence to company policies and procedures.
  2. Vendor Management:

    • Maintain vendor accounts, including accurate contact information, payment terms, and W-9 forms.
    • Communicate with vendors regarding invoice discrepancies, payment inquiries, and other related matters in a professional and timely manner.
    • Negotiate payment terms with vendors to optimize cash flow and maintain positive relationships.
  3. Payment Processing:

    • Prepare and process payments to vendors via check, electronic funds transfer (EFT), or other approved methods.
    • Match payments with supporting documentation and reconcile accounts payable transactions to ensure accuracy.
    • Monitor payment deadlines and take proactive steps to avoid late payments or penalties.
  4. Expense Reporting:

    • Reconcile employee expense reports, ensuring compliance with company policies and proper documentation.
    • Process reimbursement payments for employee expenses in a timely manner.
  5. Documentation and Record Keeping:

    • Maintain organized and accurate records of accounts payable transactions, including invoices, payment approvals, and vendor correspondence.
    • Assist with month-end and year-end closing processes, including account reconciliations and accruals.

Qualifications for Accounts Payable Specialist:

  • Bachelor's degree in Accounting, Finance, or related field preferred.
  • 2 years of experience in accounts payable in the construction industry.
  • Proficiency in accounting software (e.g., SAP, Oracle, etc.) and Microsoft Excel.
  • Strong understanding of accounts payable processes, including invoice processing, payment methods, and vendor management.
  • Excellent attention to detail and accuracy in data entry and record keeping.
  • Effective communication skills, with the ability to interact professionally with vendors and internal stakeholders.
  • Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
  • Knowledge of relevant regulatory requirements and accounting principles.
  • Experience with construction-specific accounting software is a plus.
#INAPR2024 #LI-MS6

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