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Bookkeeper

4 months ago

Boynton Beach, United States Ledgent Full time

Job Title: Bookkeeper with Construction Industry Experience

Reports To: Controller

Job Summary:

The Bookkeeper will be responsible for maintaining accurate financial records for our construction projects, handling tasks related to AIA documents, release of liens, and notices to owners. The ideal candidate will have experience in the construction industry, strong attention to detail, and proficiency with accounting software.

Key Responsibilities:

  1. Financial Record Maintenance:
  • Maintain and update accounting records, including general ledger entries, accounts payable, and accounts receivable specific to construction projects.
  • Ensure accuracy and completeness of financial data related to construction contracts.
AIA Documents:
  • Prepare and process AIA billing documents, including G702 and G703 forms.
  • Ensure timely submission of AIA documents and follow up on outstanding billings.
Release of Liens:
  • Prepare and manage release of lien documents for subcontractors and suppliers.
  • Ensure all lien waivers are properly executed and filed in accordance with project requirements.
Notice to Owners:
  • Prepare and send notices to owners as required for construction projects.
  • Ensure compliance with state and local regulations regarding notices to owners.
Accounts Payable:
  • Process vendor invoices, verify their accuracy, and ensure timely payments.
  • Reconcile vendor statements and resolve discrepancies.
Accounts Receivable:
  • Generate and send customer invoices, ensuring accuracy and completeness.
  • Apply customer payments to the appropriate accounts and invoices.
  • Monitor accounts receivable aging and follow up on outstanding invoices.
Job Costing:
  • Track and allocate costs to specific construction projects.
  • Monitor project budgets and provide financial reports to project managers.
Bank Reconciliation:
  • Reconcile bank statements and ensure any discrepancies are resolved in a timely manner.
Compliance and Reporting:
  • Prepare financial reports for management, including job cost reports and financial statements.
  • Assist in month-end and year-end closing processes.
Software Proficiency:
  • Utilize accounting software and tools for financial management and reporting specific to the construction industry.
  • Maintain proficiency in software applications relevant to bookkeeping functions.
Cross-Functional Collaboration:
  • Work closely with project managers, contractors, and other departments to gather financial information and support project needs.
  • Communicate financial data to non-financial stakeholders in a clear and concise manner.

Qualifications:

  • Associate's degree in Accounting, Finance, or a related field; Bachelor's degree preferred.
  • 3-5 years of bookkeeping experience, preferably in the construction industry.
  • Proficiency in accounting software (e.g., QuickBooks, Sage 100 Contractor) and Microsoft Office Suite, particularly Excel.
  • Experience with AIA billing documents, release of liens, and notices to owners.
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and organizational skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Strong written and verbal communication skills.

Work Environment:

  • Office environment with standard working hours.
  • Occasional overtime may be required during peak periods such as month-end and year-end closing.
Desired Skills and Experience


Job Title: Bookkeeper with Construction Industry Experience

Reports To: Controller

Job Summary:

The Bookkeeper will be responsible for maintaining accurate financial records for our construction projects, handling tasks related to AIA documents, release of liens, and notices to owners. The ideal candidate will have experience in the construction industry, strong attention to detail, and proficiency with accounting software.

Key Responsibilities:

  1. Financial Record Maintenance:
  2. Maintain and update accounting records, including general ledger entries, accounts payable, and accounts receivable specific to construction projects.
  3. Ensure accuracy and completeness of financial data related to construction contracts.
  4. AIA Documents:
  5. Prepare and process AIA billing documents, including G702 and G703 forms.
  6. Ensure timely submission of AIA documents and follow up on outstanding billings.
  7. Release of Liens:
  8. Prepare and manage release of lien documents for subcontractors and suppliers.
  9. Ensure all lien waivers are properly executed and filed in accordance with project requirements.
  10. Notice to Owners:
  11. Prepare and send notices to owners as required for construction projects.
  12. Ensure compliance with state and local regulations regarding notices to owners.
  13. Accounts Payable:
  14. Process vendor invoices, verify their accuracy, and ensure timely payments.
  15. Reconcile vendor statements and resolve discrepancies.
  16. Accounts Receivable:
  17. Generate and send customer invoices, ensuring accuracy and completeness.
  18. Apply customer payments to the appropriate accounts and invoices.
  19. Monitor accounts receivable aging and follow up on outstanding invoices.
  20. Job Costing:
  21. Track and allocate costs to specific construction projects.
  22. Monitor project budgets and provide financial reports to project managers.
  23. Bank Reconciliation:
  24. Reconcile bank statements and ensure any discrepancies are resolved in a timely manner.
  25. Compliance and Reporting:
  26. Prepare financial reports for management, including job cost reports and financial statements.
  27. Assist in month-end and year-end closing processes.
  28. Software Proficiency:
  29. Utilize accounting software and tools for financial management and reporting specific to the construction industry.
  30. Maintain proficiency in software applications relevant to bookkeeping functions.
  31. Cross-Functional Collaboration:
  32. Work closely with project managers, contractors, and other departments to gather financial information and support project needs.
  33. Communicate financial data to non-financial stakeholders in a clear and concise manner.

Qualifications:

  • Associate's degree in Accounting, Finance, or a related field; Bachelor's degree preferred.
  • 3-5 years of bookkeeping experience, preferably in the construction industry.
  • Proficiency in accounting software (e.g., QuickBooks, Sage 100 Contractor) and Microsoft Office Suite, particularly Excel.
  • Experience with AIA billing documents, release of liens, and notices to owners.
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and organizational skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Strong written and verbal communication skills.

Work Environment:

  • Office environment with standard working hours.
  • Occasional overtime may be required during peak periods such as month-end and year-end closing.

All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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