Executive Assistant- Research

4 days ago

Boston MA United States Servier Group Full time

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Executive Assistant- Research & Development

About Servier Pharmaceuticals

Servier in the U.S. is a Boston-based, commercial-stage biopharmaceutical company launched by Servier Group in 2018. As a privately held organization, Servier is uniquely positioned to advance cutting-edge science, tackle underserved therapeutic areas, and make patients the focus of every strategic decision. 

Role Summary

The Executive Assistant will provide high-level administrative support to the Vice President, Clinical Development within Servier and other members of R&D leadership. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative responsibilities. The ideal candidate will have a strong background in administrative support with experience supporting leaders at complex, global organizations. The role will require flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.  

Primary Responsibilities

Communication Management:   

  • Prepare and proof correspondence including email, letters, memos, slides, documents, and reports as required and maintain up-to-date paper and electronic files.  
  • Maintain confidentiality and handle sensitive information and situations with care and confidence.  

Executive Calendar/Schedule Management:   

  • Provide complex and proactive calendar management for assigned leaders, ensuring their calendar is well maintained and accurate
  • Arrange domestic and international travel for leader, external groups and department leadership as requested

Events/Meeting Management:  

  • Responsible for the coordination of complex, internal meetings for the department and management of all associated logistics  
  • Coordinate logistics of programs and special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects and department outings/team-building.  
  • Assist in preparing, organizing and sending pre-read materials for meetings, including agendas, reports, presentations, and meeting minutes, including action items.  

Functional Management:   

  • Completes Purchase Orders, Statement of Work/Master Service Agreement documents review and submission, and other similar activities as needed within the assigned department   
  • Responsible for the timely preparation of expense reports, invoice processing and check requests

Other Duties:  

  • May support departments with project management work.  
  • Support global leadership when onsite in the US as needed.  
  • Support the needs of the Executive’s leadership team members for responsibilities including but not limited to those outlined under Events/Meeting Management and Functional Management
  • Other duties and responsibilities as directed by the Executive Leader.  
  • Provides back-up coverage for Executive Assistant team during absences or vacations, and as needed during periods of increased department workload or as otherwise directed by the Director, Office Management

Education and Required Skills

  • Bachelor’s degree or equivalent experience.  
  • 3-5 years of experience in administrative support, with a focus on supporting global leaders
  • Experience in the pharmaceutical or biotechnology industry is preferred.
  • Strong track record of providing high level support in calendaring, travel (domestic and international), project management, strategic meeting management and presentation support
  • Proficient in Microsoft Office software such as Word, Excel, PowerPoint, Teams and SharePoint  with an ability and desire to learn new technology to drive efficiency across the organization
  • Must possess excellent interpersonal skills and maintain strong relationships with internal and external stakeholders on behalf of assigned leaders
  • Serves as a trusted advisor to assigned leaders, displaying a high degree of tact, diplomacy, judgment, and discretion.  
  • Ability to work in a deadline driven environment, manage multiple leaders with competing priorities, while displaying a high level of professionalism and a positive attitude

Travel and Location

  • Must be Boston-based, 2-3 days onsite per week or as needed  
  • Willingness to be available after hours and on weekends as needed for time sensitive requests and large events
  • Minimal travel expected   

Servier’s Commitment

Servier is committed to modeling diversity, equity, and inclusion within the industry. We are dedicated to fostering an environment that maintains equitable treatment for all and we welcome applicants who are passionate, committed, and innovative individuals. We encourage candidates to apply to our open roles as we are always willing to consider experiences and skills beyond what is listed in the job description.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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