Executive Assistant to the CEO

3 weeks ago

Boston MA United States Sienna Charles Full time

Sienna Charles, the premier luxury lifestyle company featured in magazines such as Forbes, is looking for a highly skilled and responsible full-time Personal / Executive Assistant to the CEO to aid in her daily execution and personal travel, as well as assist in the administrative duties of the company. The role offers the opportunity to work on a variety of types of tasks and has the potential to grow with the person based on their abilities.


Salary and Benefits:

  • Competitive Salary (based on experience)
  • Full-time, permanent WFH (EST timezone)
  • Paid vacation leaves
  • Fast-paced, engaging workplace


Key Responsibilities

  • Calendar Management: Schedule personal and professional events with key personnel and clients while balancing and maintaining the CEO’s calendar. Careful attention to detail and bookings with intuitive experience in practical event spacing.
  • Personal Travel Assistance: Make and follow up with reservations and booking; be able to change reservations on short notice, while building and updating itineraries. Understand the nuances of travel and the ability to think and plan ahead to make the trips seamless for the CEO.
  • Administrative Tasks: Complete various admin tasks promptly. Including but not limited to managing company applications, mailing letters, researching tasks, updating databases, and managing multiple email inboxes. Maintain and update all tasks in project management software.
  • Social Media Management: Schedule and post regularly on the CEO’s personal social accounts, photos will need basic editing to apply company standards, some basic understanding and experience needed.


Persona Fit:

  • Character and Culture: Relatable and engaging personality, enjoys working with others, and has strong written and verbal communication skills.
  • Attention to Detail: You are obsessed with making sure every piece is where it needs to be and can't let something go until you know it's perfect.
  • Prioritization and Efficiency: Internal strong sense of urgency, you can determine what to focus on first and can work both quickly and efficiently to maintain multiple deadlines.
  • Ownership and Management: You see your role as more than a job and look for ways to go above and beyond to improve the process continuously. You keep on top of all tasks and know how to organize and maintain them all.


If the above describes you well and are attributes that come naturally to you, this would be a good indicator that you are right for the role.


Requirements

  • 2-3 years experience as a personal/executive assistant to a high-level executive
  • Previous experience booking detailed travel itineraries
  • Wide schedule availability for requests on-demand - including some weekend availability
  • Strong technological experience and aptitude - able to learn new systems quickly
  • Track record of bringing all these pieces together to exceed executive-level expectations
  • MUST have own computer with fast and reliable internet connection, power, and backup.


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