Operations Specialist

3 days ago

Farmington MI United States Aveanna Healthcare Full time

Position Overview
The Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.

Essential Job Functions
Payroll Activities:
Weekly time sheets entries for caregiver staff visits which generates billing
Audit weekly payroll reports and make timely payroll adjustments when necessary
Process and close payroll each week according to guidelines
Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
Prepare and maintain payroll files
Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
Be primary point of contact for location caregiver payroll inquiries
Establish an open line of communication and positive relationship with the Corporate Payroll department
Personnel Activities:
Assist with caregiver onboarding activities; may be asked to assist with recruiting activities
Ensuring all caregiver personnel files are secure, accurate and complete
Verification and maintenance of caregiver credentials (licenses and certifications)
Creating and providing monthly evaluation and skills report to Director(s)
Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
Coordinate with People Services on all unemployment claims
Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education

Caregiver Coordination Activities:
Establish and maintain an orientation schedule for caregiver staff
Maintain accurate and up to date contact list of all active caregivers, including mailing log
Review and confirm weekly schedules according to branch location guidelines
Mail monthly schedule to patient’s home each month according to branch location guidelines

Office Support Activities:
Scanning and/or filing of documentation and records
Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
Mail distribution to appropriate staff member or department
Process invoices according to branch location guidelines
Office supply orders
Preform special projects as needed

Requirements
High school diploma or GED
Proficient typing skills
Proficient Microsoft Office skills

Preferences
Payroll and/or human resources experience
Private duty, home care or health care company experience
Advanced Microsoft Excel skills
Two (2) years general office experience

Other Skills/Abilities
Must maintain company and employee confidentiality at all times
Must maintain professional boundaries at all times
Ability to remain calm and professional in stressful situations
Attention to detail
Time Management
Effective problem-solving and conflict resolution
Excellent organization and communication skills

Physical Demands
Must be able to speak, write, read, and understand English
Occasional lifting, carrying, pushing, and pulling of up to 25 pounds
Prolonged sitting, walking, standing, bending, kneeling, reaching, twisting
Must be able to sit and climb stairs
Must have visual and hearing acuity

Environment
Performs duties in an office environment with occasional field visits during agency operating hours
Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Vaccination Requirements
As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

Notice for Job Applicants Residing in California

  • Operations Specialist

    1 week ago

    Farmington, MI, United States Aveanna Healthcare Full time

    Position Overview The Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities. Essential Job Functions Payroll Activities: Weekly time sheets entries for caregiver staff visits which generates billing Audit weekly payroll...

  • Desktop Support Specialist in Farmington, New Mexico

    1 week ago

    Farmington, New Mexico, United States Virtual Service Operations Full time

    Desktop Support OpportunityWe are seeking a highly motivated and career-driven individual to join our team as a Desktop Support Specialist in Farmington, New Mexico. As a key member of our Virtual Service Operations team, you will be responsible for providing exceptional workstation software break-fix support, IMAC services, image loads, asset recovery, and...

  • Desktop Support Specialist in Farmington, New Mexico

    3 weeks ago

    Farmington, Michigan, United States Virtual Service Operations Full time

    Virtual Service Operations Desktop Support OpportunityWe are seeking a highly motivated and career-driven individual to join our growing team as a Desktop Support Specialist in Farmington, New Mexico.Key Responsibilities:Provide workstation software break fix supportPerform IMAC - PC install, moves, adds, and changesLoad imagesRecover and tag assetsSupport...

  • Production Operator

    1 week ago

    , MI, United States Atlas Copco Full time

    Job Title: Production Operator - Plating SpecialistAtlas Copco is seeking a skilled Production Operator - Plating Specialist to join our team in New Hudson. As a key member of our production team, you will be responsible for ensuring the effective quality manufacturing of Self-Piercing Rivets.Key Responsibilities:Load materials and apply chemistry to the...

  • Operations Support Specialist

    4 weeks ago

    Farmington, Utah, United States Horizon Credit Union Full time

    Job SummaryHorizon Credit Union is seeking a highly skilled Operations Support Specialist to join our team. As an Operations Support Specialist, you will be responsible for providing exceptional support to our members and ensuring the smooth operation of our credit union.Key ResponsibilitiesMember Support: Respond to member inquiries and resolve issues in a...

  • Operations Support Specialist

    4 weeks ago

    Farmington, Michigan, United States Experis Full time

    About the Role:We are seeking a highly skilled and detail-oriented Operations Support Specialist to join our team at Experis. As an Operations Support Specialist, you will play a critical role in supporting our underwriting support team by providing exceptional administrative support and ensuring the smooth operation of our business processes.Key...

  • Operations Specialist

    1 week ago

    Farmington, United States Aveanna Healthcare Full time

    Position OverviewThe Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.Essential Job FunctionsPayroll Activities:Weekly time sheets entries for caregiver staff visits which generates billingAudit weekly payroll reports and...

  • Operations Specialist

    1 week ago

    Farmington, United States Aveanna Healthcare Full time

    Job DescriptionJob DescriptionPosition OverviewThe Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.Essential Job FunctionsPayroll Activities:Weekly time sheets entries for caregiver staff visits which generates...

  • Operations Specialist

    6 days ago

    Farmington, United States Aveanna Healthcare Full time

    Position OverviewThe Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.Essential Job FunctionsPayroll Activities:Weekly time sheets entries for caregiver staff visits which generates billingAudit weekly payroll reports and...

  • Operations Specialist

    1 week ago

    Farmington, United States Aveanna Healthcare Full time

    Position OverviewThe Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.Essential Job FunctionsPayroll Activities:Weekly time sheets entries for caregiver staff visits which generates billingAudit weekly payroll reports and...

  • Campus Operations Specialist

    1 month ago

    Farmington, Michigan, United States Charter College Full time

    About the RoleWe are seeking a highly organized and detail-oriented Campus Operations Specialist to join our team at Charter College. As a key member of our student services team, you will be responsible for ensuring the smooth operation of our campus facilities and providing exceptional support to our students.Key ResponsibilitiesFacilities Management:...

  • Jail Operations Specialist I, II

    4 weeks ago

    Farmington, United States Davis County Government Full time

    Job DescriptionJob DescriptionDepartment: CorrectionsSalary: $17 - $28 hourlyClosing Date: September 16, 2024The Davis County Jail operates 24 hours per day 7 days per week, this position requires working weekends, holidays and rotating shifts.Follow us on Social MediaDavis County Sheriff's Office is currently hiring for Jail Operations Specialist I, II...

  • Operations Specialist

    2 weeks ago

    , TX, United States SM-Energy Company Full time

    Job SummarySM-Energy Company is seeking a highly skilled Operations Specialist to join our team. As an Operations Specialist, you will play a critical role in ensuring the smooth operation of our oil and gas production facilities.Key ResponsibilitiesAssist professionals in the field with routine operations duties, including surveillance of general field...

  • **Billing Specialist

    4 weeks ago

    Farmington, New Mexico, United States AppleOne Full time

    Job DescriptionWe are seeking a highly skilled Billing Specialist to join our team at AppleOne. As a key member of our financial operations team, you will be responsible for preparing and processing invoices, managing client accounts, and ensuring accurate and timely billing.Key Responsibilities:Invoice Preparation and Processing: Monitor and track invoice...

  • Assistant Manager

    3 days ago

    Farmington, Michigan, United States Stillman Law Office Full time

    {"Job Title": "Assistant Manager - Legal Operations Specialist", "Job Description": "About the RoleWe are seeking an experienced Assistant Manager to join our Pre-Judgment Department in Retail Litigation. As a key member of our team, you will oversee the day-to-day operations of the department, ensuring the efficient preparation of documents, review of case...

  • Production Operator

    7 days ago

    , MI, United States Atlas Copco Full time

    About the RoleWe are seeking a highly skilled and motivated Production Operator - Heat Treatment Specialist to join our team at Atlas Copco. As a key member of our production team, you will be responsible for producing high-quality custom engineered products in a safe and efficient manner.Key ResponsibilitiesWork in a safe and efficient manner to produce...

  • Diagnostic Imaging Specialist

    3 weeks ago

    , MI, United States Arrow Healthcare Staffing Full time

    Job Details **Job Title:** Diagnostic Imaging Specialist **Job Type:** Travel **Location:** Wyoming, Michigan **Job Description:** Arrow Healthcare Staffing is seeking a skilled Diagnostic Imaging Specialist for a travel assignment in Wyoming, Michigan. As a Diagnostic Imaging Specialist, you will be responsible for operating imaging equipment to...

  • Operations Coordinator

    7 days ago

    Farmington, Michigan, United States Aveanna Healthcare Full time

    Job Title: Operations SpecialistAt Aveanna Healthcare, we are seeking a highly skilled and detail-oriented Operations Specialist to join our team. As an Operations Specialist, you will play a critical role in providing exceptional customer service to internal and external clients, ensuring seamless clinical operational support activities.Key...

  • Travel Nurse RN

    3 weeks ago

    Farmington, New Mexico, United States Medical Solutions Full time

    Job Summary: Medical Solutions is seeking a skilled Registered Nurse (RN) to join our team as an Operating Room Specialist. This is a travel healthcare contract opportunity in Farmington, NM.About the Job: As an Operating Room Registered Nurse, you will be responsible for providing high-quality patient care in a fast-paced OR environment. Your expertise will...

  • Accounts Operations Specialist

    2 weeks ago

    , AL, United States ITAC Solutions Full time

    Accounts Operations SpecialistITAC Solutions is seeking a highly skilled Accounts Operations Specialist to join our dynamic team. As an Accounts Operations Specialist, you will play a crucial role in driving our client's financial operations, ensuring accuracy and efficiency in data management and processing.Key Responsibilities:Process and record invoices...