Executive Assistant, Amazon Global
3 days ago
Job ID: 2829872 | Amazon.com Services LLC
The International Emerging Stores organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency. The position is based in Seattle, WA.
The Executive Assistant will provide high-level administrative and executive support to two Level 8 directors in a fast-paced, cross-functional, and cross-cultural environment. The successful candidate will be a proactive, flexible, and organized individual who can effectively manage multiple priorities, coordinate complex schedules, and serve as a strategic partner to the directors. This role requires excellent communication skills, attention to detail, and the ability to work effectively with stakeholders across the organization. A high level of integrity and discretion in handling confidential information is crucial.
Key job responsibilities
- Manage the daily calendars and schedules of the two directors, including arranging meetings, coordinating travel, and ensuring optimal time management.
- Manage the directors' travel schedules, including booking flights, hotels, and ground transportation, and ensuring all travel arrangements are made efficiently and cost-effectively.
- Process and reconcile the directors' expense reports, ensuring compliance with company policies.
- Organize and coordinate team events, offsites, and other functions to foster collaboration and morale.
- Provide administrative support, such as drafting and proofreading correspondence, managing expense reports, and organizing meeting materials.
- Act as a liaison between the directors and various stakeholders, including cross-functional teams, regional offices, and external partners.
- Anticipate the directors' needs and proactively propose solutions to streamline their workload.
- Assist with special projects and initiatives as needed, providing research, analysis, and recommendations.
- Maintain confidentiality and discretion when handling sensitive information.
- Contribute to a positive and collaborative team environment.
A day in the life
- Reviewing the directors' calendars and coordinating their schedules, ensuring there are no conflicts and all meetings are properly scheduled.
- Preparing agendas and materials for upcoming meetings, and following up on action items.
- Communicating with cross-functional teams and regional offices to gather information and facilitate decision-making.
- Drafting and reviewing correspondence, such as emails, presentations, and reports, on behalf of the directors.
- Researching and providing recommendations on new initiatives or process improvements.
- Addressing ad-hoc requests from the directors and prioritizing tasks to ensure timely completion.
- Maintaining the directors' expense reports and other administrative records.
- Fostering a positive and supportive work environment by anticipating the directors' needs and proactively offering assistance.
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support, or 1+ years of Amazon experience.
- High school or equivalent diploma.
- Experience with Microsoft Office products and applications.
- Experience with executive level calendar management.
- Experience in a fast-paced, high-tech company.
- Experience managing multiple calendars.
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
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