Medical Affairs Operations Manager

1 week ago

Waltham MA United States Yoh Full time
Medical Affairs Operations Manager
External ID # 31144-1
Waltham, MA- HYBRID (3 days onsite)
12 month W2 contract (with potential to extend or transition to perm)
Pay rate: $55-70/hour - Depending on Education and Experience

Shift: Business Hours

Responsibilities:
Procurement & SAP Support: 40%
  • Raise Purchase Requisitions (PRs) for Global Medical Affairs teams and monitor workflows and status of PRs to ensure smooth transition to Purchase Orders (POs).
  • Record info on all PRs raised such as coding of each PR (GL and WBS codes), PR number, PO number, and delivery date.
  • Communicate required information with regards to approved POs to vendors, Med Ops & Medical Leads.
  • Work with Procurement to resolve any issues with PRs/POs.
  • Extract SAP report of POs and support closing of POs from previous fiscal year upon review and discussion with Medical Affairs Ops. Sr. Manager.
  • Manage Medical Affairs Operations email box for vendors' invoices and perform goods receipting of invoices upon approval.
  • Process invoices in SAP (goods receipt) and record them in tracker
  • Coordinate and liaise with Accounts Payable help desk to resolve any issues with payment of invoices and communicate status or resolution to the Medical Lead/Medical Affairs Ops. Sr. Manager.
  • Ensure vendor information is up to date and when changes occur submit vendor change request to Procurement.
  • Coordinate and liaise with Procurement for creation of new vendor accounts when needed.
  • Maintain list of approved invoices and Pinv

Medical Education Grants: 40%
  • Regularly verify Medical Education Grant portal (CyberGrants) for new grant applications and send them to Seqirus contact persons.
  • Schedule Grant Review Committee (GRC) meetings, setting meeting agenda, and send pre-read material to GRC members.
  • Process Medical Education Grant requests in CyberGrants according to outcome of GRC meeting.
  • Develop Grant Agreements for approved Medical Education Grant requests and liaise with requestor organization for finalization of Agreement. Liaise with Legal for any changes made to the agreement template.
  • Obtain external and internal signatures of Grant Agreements, process payments, and manage project to close-out.
  • Secure appropriate documentation and maintain accurate documents for audit purposes.
  • Maintain and update Medical Education Grant tracker.
  • Ensure process is managed in line with legal and compliance, SOPs and industry best practices.
  • Prepare and submit required documentation for annual internal audit.

HCP Agreements and payments 15%
Support Global Medical Operations Sr. Manager with:
  • Development of HCP Agreements
  • Liaise with Medical Affairs regional Directors for approval of Fair Market Value (FMV)
  • Liaise with HCPs for acceptance of Agreement and liaise with legal for any changes to Agreement.
  • Obtain HCP and internal signatures through Legal Database (Companion).
  • Ensure HCP's resume and FMV approval along with extracted rate is uploaded under relevant Companion record.
  • Collate transfer of value report as part of disclosure process and submit it to appropriate Seqirus function.

Other ad hoc activities 5%
  • Support during absence or holiday cover for Medical Affairs Operations.
  • Support with simple drafting, filing/uploading documents to Companion and arranging DocuSign workflows.
  • Other ad hoc requests as needed.
  • Expense report and other ad hoc admin task.

Skills or Requirements:
Minimum Required Qualifications:
  • Must have purchase order and invoicing experience
  • Must be proficient in SAP
  • Familiarity with Independent Medical Education Grant management process
  • Experience in development of agreements including HCP Agreements
  • Knowledge of pharmaceutical industry Codes and Regulations
  • Needs to be comfortable working with numbers
  • Must have high attention to detail and accuracy
  • Must be proficient with Microsoft Office suite (i.e., Word, PowerPoint, Excel, Outlook, SharePoint, etc,)

Education/Experience:
  • Bachelor's Degree degree in a relevant field such as Life Sciences, Business Administration, or a related discipline
  • Minimum of 5 years' experience in pharmaceutical company (preferably in Medical Affairs)

What's In It For You?
We welcome you to be a part of one of the largest global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you.
  • Medical, Dental & Vision Benefits
  • 401K Retirement Saving Plan
  • Life & Disability Insurance
  • Direct Deposit & weekly ePayroll
  • Employee Discount Programs
  • Referral Bonus Programs


Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

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