Executive Assistant Riboli Family Wines

2 weeks ago

Los Angeles CA United States Riboli Wines Full time

The Executive Assistant will serve as administrative support for the Chief Financial Officer and Location Operations Manager, ensuring that departmental and company goals are accomplished and operations run efficiently. In this role, you will maintain and refine internal processes that support executives and coordinate resources to expedite workflows. Responsibilities include managing communication with employees, liaising with internal and external contacts, managing calendars, planning meetings and events, and handling information requests. You will also be responsible for Social Media Marketing for our four locations, including The Maddalena Restaurant, 1917 Bistro, Paso Robles Tasting Room, Jada Vineyards, and our Ontario Tasting Room.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

  • Provide administrative support to the CFO and Locations Operations Manager for personal and business needs.
  • Flexibility in taking on special projects and additional duties as assigned.
  • Answer phone calls and emails, and prepare & edit correspondence, memos, and letters.
  • Assist with meeting preparation, logistics, and documents and presentations.
  • File and retrieve organizational documents, records, reports, and reference materials.
  • Coordinate signatures for check requests.
  • Work independently and within a team-oriented environment, meeting deadlines and incorporating feedback.
  • Adhere to all company procedures and policies.
  • Represent the company’s best interests in actions.
  • May require working some weekends and holidays.

Digital Marketing:

  • Establish a strong online presence through a website, social media, and email marketing.
  • Use digital advertising to reach a broader audience in partnership with a Graphic Designer.
  • Develop engaging content that tells the story of the family business.
  • Highlight the business’s history, values, and unique selling points.
  • Update CFO and Location Operations Manager on marketing strategies and results.
  • Provide Marketing administrative support in the Restaurant as needed.

Minimum Qualifications:

  • Five or more years of experience as an Executive Assistant.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and ability to organize multiple concurrent projects.
  • Ability to follow up and give clear feedback as needed.
  • Ability to interact and collaborate with all functional levels and business areas.
  • Develop and maintain strong working relationships.
  • Comfortable learning new technology and adapting as appropriate.
  • Strong relational skills and ability to anticipate needs.
  • Ability to manage and track details in an organized manner.
  • Comfortable working in an interactive environment.
  • Flexible team player, willing to adapt to changes.
  • Ability to maintain confidentiality of sensitive information.
  • High level of emotional intelligence and ability to navigate complex situations.
  • Self-starter and solution-oriented.
  • Bilingual is a plus.
  • Must be willing to travel to different locations.

Apply Now

At Riboli Family Wines, we are proud to be an equal-opportunity employer and are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status, or other characteristic protected by law.

The information provided in this description indicates the general nature and level of work performed by incumbents within this job. It is not a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has the discretion to add or modify duties and designate other functions as essential at any time.

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