Contract Coordinator

2 weeks ago

Irvine CA United States SPECTRAFORCE Full time

Job Title: Contract Coordinator

Duration: 3 months (Possible extension)

Location: Irvine, CA 92612 (Hybrid)

Purpose:

We are seeking a highly motivated and organized individual to join the Client’s Aesthetics Commercial Procurement Team as a Procurement Contracting Specialist.

The role will support the Client’s Aesthetics Commercial Procurement Team by effectively managing and coordinating contracting activity in alignment with business objectives.

This role will be responsible for reviewing, negotiating, and executing a variety of company agreements, while ensuring internal and external partners experience a smooth and efficient process.

The ideal candidate must be energized by working in a complex and fast-paced environment, be able to quickly understand and support business objectives with sound and ethical judgment, have excellent communication skills, and excel at collaborating with cross functional peers.

Responsibilities:

• Manage agreements from start to finish including logging and updating contract management system for agreements. Ensuring that agreements are reviewed in a timely fashion and all agreement records are accurately maintained in the designated contract management system, including collaboration with other Procurement functions.

• Review and approve contracts, including assessing fundamental contract content and purpose to verify that the requisition was created properly and independently decide next steps for the request.

• Draft, review and negotiate a wide range of routine and/or moderately complex Commercial agreements based on existing templates and identify items that may require the review of additional cross-functional stakeholders based on submitted contract requisitions.

• Act as a primary liaison for the business to independently or in collaboration with Client's Aesthetic procurement leads manage agreements and coordinate input from business and legal departments.

• Perform due diligence and ensure all required information needed for evaluating and approving new engagements in line with the Preferred Supplier Networks, is included in requests for contracts, as well as ensuring compliance with relevant policies, procedures, and regulations.

• Ensure that contracts managed comply with all applicable laws, regulations, and company policies to ensure ethical conduct in all contracting activities reflects Client’s high standards.

Executing responsibilities while actively seeking opportunities to improve efficiency, optimize workflows, and drive high-impact results for the business.

Qualifications:

• BA or two years undergraduate education ideal.

• 3+ years total combined minimum years of experience required in areas such as Purchasing, Contracting, Accounts Payable, accounting Customer Service, Materials Planning, Supply Chain, Finance, or other business-related experience. Experience within aesthetics / luxury goods space with an emphasis on the business side (e.g. contracting, outsourcing, finance) a value add, but not required.

• Strong experience using contract management databases, and vendor management programs.is required. Experience using SAP may be beneficial but is not required.

• Must be able to work across several systems to complete the contract execution process within departmental timelines and within auditable standards.

• Excellent communication skills, both verbal and written, with highly demonstrated quality customer service.

• Self-motivated and capable of working well within a team-oriented environment.

• Ability to work in a fast-paced environment and adapt to change in a positive manner.

• Planning and organizational skills.

• Demonstrated ability to multi-task.

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