Office Manager

2 days ago

HAMILTON NJ, United States Lennar Homes Full time

Office Manager

We are Lennar 

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

The Office Manager will be responsible for providing high-level administrative support to the Division and act as Office Manager for the division, by assisting division management with day to day office functions.

  • A career with purpose.

  • A career built on making dreams come true.

  • A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team 

  • Manage all aspects of the day to day functions of the Division, including management of the front desk and all on and offsite meetings.

  • Perform clerical duties on a daily basis such as answering phones, filing and typing documents

  • Responsible for upkeep of reception area and office presentation, as well as storage areas

  • Manage and maintain ample kitchen inventory such as refreshments, snacks and paper goods

  • Effectively communicate with others and solve problems on a daily basis

  • Facilitate mail, Fed Ex and UPS process

  • Arrange for purchase, service and maintenance of all office equipment

  • Develop processes and efficiencies for routine office management, supply ordering, etc.

  • Order supplies and ensure supplies are in stock at all times

  • Order name badges, business cards and all necessary electronic equipment

  • Oversee and coordinate office renovations, relocations, etc.

  • Ability to operate and trouble shoot standard office equipment

  • Serve as the main contact for the Management Company (pest control, elevator problems, room temps, ceiling lights out, etc)

  • Address shared space concerns (cleaning refrigerator,etc)

  • Handle company phone system – name to extension updates, greeting updates

  • Manage milestone tracking for all new community openings and serve as central communication source for all departments relative to new community milestone status

  • Daily coding of utility invoices and resolving any utility issues

  • Research, plan and procure all division events such as the holiday party, trade partner meetings, team building events, division outings, internal department meetings, etc.

  • Coordinate and assemble all necessary documentation for Quarterly Ops Meetings

  • Support Division President on all administrative tasks and special projects as assigned, including but not limited to drafting memos, managing a tick file and shared calendar, completing expense reports, disseminating

  • Serve as Division HR Liaison to our Regional HR team.  This includes but is not limited to opening OJR’s, coordinating/communicating termination dates and leading/administering all new associate on boarding at the Division office

Requirements

  • High School Diploma or GED required

  • Minimum of four years office management experience in a professional atmosphere

  • Prior supervisor experience

  • Highly PC proficient, including Microsoft Office, Word, Excel and PowerPoint

  • Must be diplomatic, thorough, customer-service minded, detailed and professional

  • Ability to interact professionally with all levels of management, division associates, Corporate associates, customers, outside entities, etc

  • Impeccable communication skills & phone etiquette

  • Must be able to handle multiple tasks while working under pressure to meet simultaneous deadlines

  • Working knowledge of standard office equipment such as copiers, printers, fax machines, etc.

Physical & Office/Site Presence Requirements

This is primarily a sedentary office position which requires the ability to bend, stoop, reach, lift, move and carry materials and supplies weighing 25 lbs or less. Finger dexterity is necessary. Required to operate motor vehicle.

#LI-IM1

Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone’s Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar’s policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.

Join the fun and follow us on social media to see what's happening at our company, and don't forget to connect with us on Lennar: Overview | LinkedIn for the latest job opportunities.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

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