Program Coordinator

2 weeks ago

Seattle, United States Tufts University Full time
Overview

This position is located in Seattle, Washington and is expected to be on campus part of the week.

The Program Coordinator is responsible for the day-to-day administrative functions of the Doctor of Physical Therapy Program-Seattle (DPT Program-Seattle) and primarily supports the Curriculum and Faculty Research teams. The Program Coordinator for Curriculum and Research works collaboratively with the Directors of Curriculum and Assessment and Research and Faculty Development to provide essential support to enhance program efforts in curriculum review and assessment, accreditation, research, and more. In addition, this person will assist the Program Director and Program Manager to assist with broader programmatic efforts as needed.

The Program Administrator for the DPT Program-Seattle is a full-time Hybrid position which will support hybrid faculty and students who live across the United States. In order to effectively support the program, staff must live in the Seattle area and must be willing to work downtown at our office location for designated periods of time. Full- time employment is based on 40 hours per week. Evening and weekend hours may be occasionally required.


What You'll Do

  • Essential Curriculum and Assessment Functions:
    • Prepares agendas and materials, and record and produce meeting summaries, for Curriculum and Assessment Committee meetings.
    • Collaborates with faculty to assure curriculum materials are current and aligned with program goals and needs.
    • Assists in the development and implementation of curriculum materials and resources.
    • Assists in preparing textbook lists and communicating with appropriate personnel (e.g., library, publishers, faculty).
    • Plans, creates, and produces a variety of written materials related to curriculum and assessment (e.g. correspondences, surveys, data tables, schedules) for post-course assessment and annual curriculum review, and other curricular efforts and goals.
    • Assists the Director of Curriculum and Assessment in the maintenance and development of curriculum- specific materials, resources, databases, and reports to meet program goals and outcomes, curriculum analysis and review needs, and CAPTE reporting requirements.
    • Coordinates communication between DPT programs and maintains curriculum-specific agendas and meeting minutes.
    • Assists the Director of Curriculum and Assessment with tasks related to accreditation including the collection, organization, synthesis, and reporting of information and data.
    • Assists in establishing and enforcing standards, policies, and procedures for the purpose of ensuring that electronic and paper files and records maintain confidentiality and are accurate, complete, and compliant with all applicable requirements.
    • Collects and compiles data from a wide variety of sources; determines most appropriate information source and researches records to locate specific information.
    • Assists program faculty with using educational and assessment technology (e.g. ExamSoft, including the mapping of test items) and prepare reports to inform the curriculum assessment and accreditation efforts and processes.
    • Assists as needed with exam proctoring during lab immersions.
    • Attends relevant workshops on trends and technology related to curriculum assessment and accreditation.
  • Essential Research Functions:
    • Assist the Director of Research in the maintenance and development of research-specific databases and reports to meet program goals and outcomes and CAPTE reporting requirements.
    • Facilitates creation, management, and submission of research-related documents, such as Institutional Review Board protocols
    • Creates and manages databases related to research, including ongoing research project standings, faculty CITI training status, and faculty scholarship metrics
    • Facilitates ongoing research, such as coordinating meetings between investigators, scheduling survey disseminations, assisting in research compliance tasks
    • Coordinates communication between DPT programs and maintains agendas and minutes related to research and faculty development
  • Essential Program Functions:
    • Assist the Program Manager, Program Director, and various Department Directors as needed/appropriate.
    • Attends DPT faculty and staff meetings as appropriate/assigned.
    • Collaborates with other DPT-Seattle staff on projects when needed to ensure operational continuity for the program.
    • Maintain a neat, organized, inviting and welcoming environment for the DPT Program-Seattle.
    • Assists in the monitoring and maintenance of office supplies and materials.
    • Collects, compiles, analyzes and presents data and information, and make recommendations for the administrative management of the DPT Program-Seattle including the development of policies and procedures as appropriate.
    • Schedule appointments, meetings, and other engagements and maintain the DPT Program-Seattle calendar system, including but not limited to out-of-office calendars and curriculum specific events, together with individual calendars of personnel in the DPT Program-Seattle.
    • Provides assistance with the day-to-day administrative functions for the DPT Program-Seattle.
    • Performs other duties as assigned.

What We're Looking For

Basic Requirements:

  • Knowledge & Skills as Typically Acquired Through Associate Degree and 3-5 Related Experience
  • Strong knowledge of Microsoft office suite
  • Excellent organizational and customer service skills

Pay Range

Minimum $26.40, Midpoint $31.40, Maximum $36.40

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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