ADMINISTRATIVE ASSISTANT

2 weeks ago

PA United States Alvernia University Full time
About Alvernia University

Alvernia University was founded in 1958 by the Bernardine Sisters of the Third Order of St. Francis. Through its main campus in Reading and locations in Philadelphia and Schuylkill County, Pennsylvania, the university serves 3,000 students of diverse backgrounds from around the country.

Alvernia offers a unique blend of rigorous liberal arts core education for the development of the mind, strong technical training in many high-demand majors, experiential learning through study abroad and internship experiences, and engagement with the community through our Franciscan-based community service model. We call our model of transformational education the Alvernia Advantage, and we believe this style of education transforms students into ethical leaders with moral courage.

Alvernia University ranks in the top 100 among 2021 Best Regional Universities in the North by U.S. News & World Report, and we are recognized as a College of Distinction for our commitment to engaged experiential education.

Job Summary: The Administrative Assistant will provide support to the Departments of Physical Therapy and Athletic Training that includes, but is not limited to, activities related to the followingareas: accreditation, record keeping, department correspondence, clinical education, student interaction, department events, and other supportive tasks as requested by department chairs. The administrative assistant role is responsible for providing excellent customer service to all constituents across the university.

Essential Functions:
  • Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to
  • Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating: service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.
  • Provides support to the DPT and MSAT faculty in the completion of accreditation documents and adherence to accreditation standards.
  • Provides support to the Department Chairs, Directors of Clinical Education, and the program faculty with special projects, assignments, and reports, etc.
  • Provides support for DPT MSAT core and associated faculty.
  • Provides support to the Directors of Clinical Education, that includes but is not limited to: communication with clinical sites, maintenance of agency affiliation agreements, clinical site spreadsheet, monitoring of student clearance renewals that includes communication with other members of the university community, obtaining liability certificates for clinical sites, interaction with TYPHON documentation system and other specific tasks as requested.
  • Triages challenges and requests from students, university administration, faculty, and staff, or department visitors. Assists in facilitating effective lines of student communication by directing concerns or complaints to the appropriate faculty advisor or faculty member.
  • Composes correspondence, schedules appointments, organizes and schedules meetings on a routine and as needed basis. Provides a supportive role in the development and distribution of the academic and department calendar.
  • Maintains adequate and organized office supplies to meet department functions. Orders teaching and general supplies and equipment as directed.
  • Manages PN3, purchase requisitions, work orders, faculty overload and workload requests, associated faculty contracts and reimbursement paperwork, department budget and individual accounts (PAX, unrestricted), submission of internal and external reports, etc.
  • Provides support for department events, that includes but is not limited to: student orientation, continuing education, open houses and student for a day, admission interviews, and other university and community events, etc.
  • Works closely with members of the university to maintain electronic records, including but not limited to: PowerCampus, SQL Reports, and TYPHON, etc.
  • Timely communication and follow-through related to tasks, that include but are not limited to: event planning, room scheduling, registration, refreshment ordering, etc.
  • Maintains confidentiality of student records, including but not limited to: criminal background checks, student database, student progression, etc. as required by FERPA.
  • Provides support for semester preparation, that includes but is not limited to: room scheduling through ASTRA, maintenance of textbook lists, and preparation of associated faculty hourly contracts, in collaboration with course instructors.
  • Provides support as indicated for updates, formatting and distribution of Department manuals on an annual basis, in collaboration with the DPT and MSAT Mission, Policy & Procedures Committee.

Additional Responsibilities:
  • Representative as key point of contact for building/division/college/school as designated
  • Mail distribution for designated area, order supplies as needed within function as a shared resource
  • Provide general support to visitors and guests
  • Perform other duties as agreed upon to support university operations
  • Occasional flexibility in hours may be required

Qualification/Education:
  • Commitment to the mission statement, core values and goals of Alvernia University.
  • Microsoft Office Suite proficiency

Physical Requirements:
  • Physical attendance is required in order to perform the duties of this job.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.

  • Bilingual Legal Administrative Assistant

    2 days ago

    Philadelphia, PA, United States Green and Spiegel U.S. Full time

    KEY OBJECTIVEThe Bilingual Legal Administrative Assistant is responsible for providing administrative support to legal staff by performing clerical functions in both English and Spanish. Will provide full support to Case Coordinators, Case Managers, Supervising Attorneys, and Partners, assisting in daily office needs and general administrative...

  • Bilingual Administrative Assistant

    2 days ago

    Lebanon, PA, United States Pennsylvania Counseling Services Full time

    BenefitsCompany paid health insurance or waiver pay if you are enrolled in health insurance elsewhereDental, vision and disability insurance available401K option with employer match available after 1 full year of employmentPaid time offPaid holidaysTuition discounts available if seeking a degreeStudent loan pay down program that does not require you to pay...

  • IBHS Administrative Assistant

    2 days ago

    Carlisle, PA, United States Pennsylvania Counseling Services Full time

    BenefitsCompany paid health insurance or waiver pay if you are enrolled in health insurance elsewhereDental, vision and disability insurance available401k option with employer match available after 1 full year of employmentPaid time offPaid holidaysTuition discounts available if seeking a degreeStudent loan pay down program that does not require you to pay...

  • Administrative Assistant

    2 days ago

    Lansing, MI, United States Personnel World Full time

    Administrative Assistant$18.00-$25.00/hourLocated in lansingSchedule: 8:00am-5:00pm in officeWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Services professional. In this role, you will be responsible for providing administrative support to ensure the smooth operation of our office.Administrative...

  • Administrative Assistant

    5 days ago

    Lincoln, NE, United States Apple Roofing Full time

    Apple Roofing is a leading roofing company with a reputation for excellence and quality service. We are currently looking for a dedicated and efficient Administrative Assistant to join our team. In this role, you will provide administrative support to ensure the smooth and efficient operations of the office.ResponsibilitiesAnswer and direct phone calls in a...

  • Administrative Assistant

    3 days ago

    Torrance, CA, United States California Unified Service Providers, LLC Full time

    *Administrative Assistant – Full Time – 8:00 AM – 5:00 PM *We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning. This is a dynamic position that requires excellent...

  • Administrative Assistant

    7 days ago

    Monroe City, MO, United States Careerbuilder Full time

    Adminstrative AssistantThe City of Monroe City is seeking applications for the full-time (40 hours) position of Administrative AssistantThis position provides skilled administrative work supporting the City Hall administrative staffWork involves considerable public contact, maintaining organized electronic and hard copy records, and performing various...

  • Administrative Assistant

    3 days ago

    Brandon, WI, United States Insight FS Full time

    Administrative Assistant - Insight FS - Brandon, WI*Insight FS* is headquartered in Jefferson, Wisconsin with 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient...

  • Administrative Assistant

    2 days ago

    Brandon, WI, United States Insight FS Full time

    Administrative Assistant - Insight FS - Brandon, WI*Insight FS* is headquartered in Jefferson, Wisconsin with 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient...

  • Administrative Assistant

    7 days ago

    Lynnwood, WA, United States Express Employment Professionals Full time

    Position: Administrative AssistantType: Full-Time, Evaluation to HireLocation:  Lynnwood - Hybrid role Pay:  $23-$26 per hour, DOEShift: Monday-Friday, 8AM-4:30PMJob Details: The Administrative Assistant must possess the ability to handle clerical and administrative duties such as generating reports and communicating via phone and email and provide...

  • Administrative Assistant

    4 weeks ago

    United states LA Inc Full time

    Strong project management and organization skills You will support our staff with organizing files and also inputing information into our database to ensure our electronic files are updated. Excellent verbal and written communication skills including editing and presenting Humility to recognize that we are learning all the time and the hunger to use...

  • Administrative Assistant

    1 month ago

    United states LA Inc Full time

    Strong project management and organization skills You will support our staff with organizing files and also inputing information into our database to ensure our electronic files are updated. Excellent verbal and written communication skills including editing and presenting Humility to recognize that we are learning all the time and the hunger to use...

  • Administrative Assistant

    7 days ago

    Waltham, MA, United States Boston IVF Full time

    Administrative Assistant - Boston IVF - Waltham Center With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer...

  • Executive Administrative Assistant

    2 days ago

    Tamarac, FL, United States Healthy MD Full time

    Position Summary: The Executive Administrative Assistant provides support to the President and Chief Clinical Officer who will provide considerable supervision and direction. Essential Duties and Responsibilities: Compose and prepare confidential correspondence, reports, and other complex documents. Screen incoming calls and correspondence and...

  • Administrative Assistant

    1 week ago

    Evansville, IN, United States Custom Staffing Services Full time

    *Primary Responsibilities*· We are seeking a dedicated Administrator Assistant to join our team. Must be organized, detail-oriented and possess excellent communication skills.* Greeting visitors* Prepare outgoing mail and correspondence* Sort and distribute incoming mail including office deliveries.* · Order and maintain office supplies, arrange for...

  • Administrative Assistant

    3 days ago

    Cincinnati, OH, United States Amatus Health Full time

    Join our new TruHealing location in Cincinnati Ohio. Our Administrative Assistant ensures the facility is operating efficiently, assists the Executive, HR, and Operations teams, and coordinates projects or items to or from our facilities.Requirements:High school diploma or GEDAt least 2 years' experience in an office settingStrong organizational...

  • Administrative Assistant

    3 days ago

    Pflugerville, TX, United States Pye-Barker Fire & Safety, LLC Full time

    Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.This position is located in Belton, Texas.This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and...

  • Operations Administrative Assistant

    5 days ago

    Milwaukee, WI, United States Extension, Inc. Full time

    Extension is seeking an *Operations Administrative Assistant* for a _direct-hire_ opportunity with one of our clients located in _Milwaukee, WI._*About Our Client** World's leading developer within industry!* Hands-on management team - prides themselves on opportunities for internal growth* High profit sharing and strong benefits!*Key Objectives / Role...

  • Receptionist/Administrative Assistant

    7 days ago

    Springfield, MA, United States Boston IVF Full time

    Reception/Administrative Assistant With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a...

  • Administrative Assistant

    7 days ago

    Portland, OR, United States Commonwealth Full time

    We are an established Association Management Company that manages over 60 condominium and homeowners’ associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association...