CONFIDENTIAL ADMINISTRATIVE SECRETARY

2 weeks ago


PA United States Allentown City School District Full time
Position Type:
Secretarial/Confidential Clerical

Date Posted:
12/19/2023

Location:
Administration Center - Allentown, PA
Confidential Administrative Secretary
Dept: Family & Community Engagement

Salary starting at: $38,596/yr.
Qualifications:
  • Associates degree or equivalent from two-year college, business or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.
  • Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • Satisfactory work record & criminal/child abuse clearances (Acts 34 and 151).
  • Proficient use of Microsoft Office programs, especially in Excel and Word. Must also be willing and able to become proficient in use of other software used by Department.
  • Consistent record of satisfactory work performance.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Summary

The Administrative Assistant will provide exceptional customer services to internal and external constituents and maintain confidentiality at all times in correspondence to Allentown School District's policies and procedures.
Essential Duties and Responsibilities
  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.
  • Assists in maintaining accurate records related to the superintendent's progress toward achieving board identified goals.
  • Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings.
  • Composes and types routine correspondence.
  • Organizes and maintains file system, and files correspondence and other records for the superintendent and project manager.
  • Answers and screens supervisor telephone calls, and arranges conference calls.
  • Coordinates supervisor's schedule and makes appointments for the superintendent and project manager.
  • Greets scheduled visitors and conducts them to appropriate areas or persons.
  • Arranges and coordinates travel schedules and reservations.
  • Performs secretarial duties and responsibilities as assigned by the superintendent.
  • Conducts research, and compiles and types statistical reports as required by the superintendent, project manager, and federal projects director.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.
  • Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Orders and maintains supplies, and arranges for equipment maintenance.
  • Prepares agendas, minutes, and other documentation for meetings.
  • Maintains supervisor's budget.
  • Prepares reports for the superintendent and project manager.
  • Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.


  • Washington, PA, United States US Digestive Health Full time

    Job Title: _MEDICAL SECRETARY _In medical or office setting. Outstanding organizational skills, medical terminology knowledge.. Offers friendly, courteous and confidential assistance to all patients. Accurately documents information on each patient using electronic medical record system. Schedules patient office visits and procedures, whilst...


  • Malvern, PA, United States US Digestive Health Full time

    Job Title: _MEDICAL SECRETARY _In medical or office setting. Outstanding organizational skills, medical terminology knowledge.. Offers friendly, courteous and confidential assistance to all patients. Accurately documents information on each patient using electronic medical record system. Schedules patient office visits and procedures, whilst...


  • Beaufort, SC, United States Beaufort Memorial Hospital Full time

    Performs the receptionist and secretarial duties on patient care units. Functions as the focal communication source int eh patient care station. Responsible for the initial order entry and administrative data entries into the Meditech computer system.


  • Washington, Dist. Columbia, United States Middle East Institute Full time

    About Middle East InstituteFounded in 1946, the Middle East Institute is the oldest Washington-based institution dedicated solely to the study of the Middle East. It is a non-partisan think tank providing expert policy analysis, educational and professional development services, and a hub for engaging with the region"s arts and culture. Position Title:...


  • Washington, PA, United States US Digestive Health Full time

    _Job Title: _MEDICAL SECRETARY _Department Name _CLINICAL _Supervisor’s Title: _SITE SUPERVISOR *QUALIFICATIONS AND ACCOUNTABILITY*_Education: _High School diploma or equivalent. _Minimum Qualifications/Experience: _2-3 yrs. In medical or office setting. Outstanding organizational skills, medical terminology knowledge.. Experience with EMR *JOB SUMMARY*...


  • Malvern, PA, United States US Digestive Health Full time

    _Job Title: _MEDICAL SECRETARY _Department Name _CLINICAL _Supervisor’s Title: _SITE SUPERVISOR *QUALIFICATIONS AND ACCOUNTABILITY*_Education: _High School diploma or equivalent. _Minimum Qualifications/Experience: _2-3 yrs. In medical or office setting. Outstanding organizational skills, medical terminology knowledge.. Experience with EMR *JOB SUMMARY*...


  • Greensboro, NC, United States Cone Health Full time

    Overview Performs clerical and receptionist duties. Serves as the communication liaison for patients/family, nursing staff, physicians and other hospital departments. Maintains department inventory. Monitors cardiac rhythms under RN supervision; reports changes in cardiac rhythms immediately; documents rhythm information and maintains telemetry equipment....


  • Brandon, WI, United States Insight FS Full time

    Administrative Assistant - Insight FS - Brandon, WI*Insight FS* is headquartered in Jefferson, Wisconsin with 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient...


  • Brandon, WI, United States Insight FS Full time

    Administrative Assistant - Insight FS - Brandon, WI*Insight FS* is headquartered in Jefferson, Wisconsin with 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient...


  • Lincoln, NE, United States Apple Roofing Full time

    Apple Roofing is a leading roofing company with a reputation for excellence and quality service. We are currently looking for a dedicated and efficient Administrative Assistant to join our team. In this role, you will provide administrative support to ensure the smooth and efficient operations of the office.ResponsibilitiesAnswer and direct phone calls in a...


  • , MA, United States Partners Healthcare System Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT:The Patient Services Coordinator II, under general supervision, provides administrative support to health care providers in a high-volume ambulatory setting, functioning as the primary interface between the patient and the providers. The emphasis is placed on the ability to organize priorities, complete tasks, manage...


  • Jersey City, NJ, United States RWJBarnabas Health Full time

    Emergency Room PD Unit Secretary DAYSReq #:0000107286 Category:Clerical / Administrative Support Status:Per Diem Shift:Day Facility:Jersey City Medical Center Department:Emergency Room Location: Jersey City Medical Center, 355 Grand Street, Jersey CIty, NJ 07302 Job Overview: Under the supervision of the Nurse Manager or delegate, assists in the...


  • Cleveland, OH, United States Council for Economic Opportunities in Greater Cleveland Full time

    Administrative Assistant, Head Start - Center Based A. JOB SUMMARY: Responsible for maintaining all confidential employee and client files. Creates computerized letters, forms, charts and reports for the department. Assists supervisor with the workflow and daily schedules of program and clerical support staff. B. SPECIFIC RESPONSIBILITIES: Essential...


  • Boston, MA, United States Partners Healthcare System Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: The Patient Services Coordinator II, under general supervision, provides administrative support to health care providers in a high-volume ambulatory setting, functioning as the primary interface between the patient and the providers. The emphasis is placed on the ability to organize priorities, complete tasks, manage...


  • Boston, MA, United States Massachusetts General Hospital Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: The Patient Services Coordinator II, under general supervision, provides administrative support to health care providers in a high-volume ambulatory setting, functioning as the primary interface between the patient and the providers. The emphasis is placed on the ability to organize priorities, complete tasks, manage...


  • Luzerne County, PA, United States Commonwealth of PA Full time

    **THE POSITION**: **DESCRIPTION OF WORK**: As an Administrative Assistant 2, you will provide support to the MHDS Administrator and complete various assignments including but not limited to typing, filing, record keeping, long-range scheduling plans and scheduling of appointments and conference sites. Strong organizational skills are utilized to compose and...


  • Torrance, CA, United States California Unified Service Providers, LLC Full time

    *Administrative Assistant – Full Time – 8:00 AM – 5:00 PM *We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning. This is a dynamic position that requires excellent...

  • Medical Assistant UC

    2 weeks ago


    Gilbertsville, PA, United States Tower Health Full time

    Responsibilities:The Medical Assistant administers and performs triage and direct care to assigned patients under thedirection and supervision of the RN/Nurse Manager. This includes functions such as height/weight and vitalsigns, updating medical records, as well as assisting the clinicians with exams as requested. Also ensures asmooth flow of patients...


  • Portland, OR, United States Commonwealth Full time

    We are an established Association Management Company that manages over 60 condominium and homeowners’ associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association...


  • Pflugerville, TX, United States Pye-Barker Fire & Safety, LLC Full time

    Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.This position is located in Belton, Texas.This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and...