BWH OBGYN/ADMINISTRATIVE ASSISTANT II/40HRS
3 weeks ago
PRINCIPAL DUTIES AND RESPONSIBILITIES:
* Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills.
* Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, taking and distributing messages, sending messages on behalf of the providers you are covering.
* Types all correspondence and division meeting minutes, etc
* Responsible for managing schedules for division providers including clinic schedules, OR schedules and L&D schedules and updating Qgenda for providers
* Responsible for answering and screening incoming telephone calls and inquiries, taking appropriate messages and making proper referrals.
* Coordinate calendars and meetings including: calendars for assigned physicians, managing meeting invites, travel arrangements, refreshments, or events for division.
* Typing and disseminating meeting minutes as directed.
* Work on division projects, coordinate work, take initiative using all available resources, follow through
on issues when needed, apply knowledge as appropriate with little direction from Supervisor.
* Work independently with the ability to create more advanced material.
* Meet with division providers regularly to go over schedules and outstanding follow up issues
* Assist with special projects as directed.
* Provide cross coverage as needed
* Follow HIPAA guidelines for the management of patient privacy and confidentiality.
* Other duties, as assigned.
QUALIFICATIONS:
Level of education required:
* Minimum of a high school diploma or GED.
Work experience required:
* Minimum two years applicable work experience required.
* Some additional training in office systems or other post high school education preferred.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
Technical skills required:
* Knowledge of practice operations and standards.
* Understanding of procedures including filing, copying, scanning, printing, and faxing.
* Highly proficient in all communication skills (phone, verbal and written). Ability to handle sensitive information and situations with poise and professionalism.
* Phone skills: Ability to use phone system (answer and screen calls, put on hold), handle more complex calls and give more detailed information.
* Verbal skills: Ability to interpret information as appropriate; answer more complex questions in the most professional manner and communicate in a professional, courteous, clear and concise manner.
Organization Skills:
* Strong organizational, coordination and judgment skills. Ability to prioritize effectively. Ability to manage multiple tasks effectively, following established protocols, and work within systems.
System Skills:
* Advanced computer skills. Ability to use all applicable applications at highest competency level.
* Ability to problem solves and troubleshoots. Ability to analyze a situation and determine best course of action within established guidelines.
Advanced understanding and use of medical terminology
-
Administrative Assistant Ii
6 days ago
Boston, United States Brigham & Women's Hospital(BWH) Full time**ADMINISTRATIVE ASSISTANT II / 40 HOURS / DAY / BWH - SECURITY** - (3291957) - GENERAL SUMMARY/OVERVIEW Under general supervision of the Director, coordinates all operational and administrative aspects of the Police, Security & Parking office. Serves as the assistant to the Director, Operations Manager, and Security/Parking Management team. PRINCIPAL...
-
Research Assistant Ii Bwh Cardiovascular
2 weeks ago
Boston, United States Brigham & Women's Hospital(BWH) Full time**Research Assistant II BWH Cardiovascular** - (3291232) Working very independently and under very general supervision from a manager or Principal Investigator (PI), provides support to clinical research studies. May be responsible for the following activities: making independent judgment of suitability of potential participants for clinical trials,...
-
Administrative Assistant II, Cardiovascular
1 week ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Administrative Assistant II, Cardiovascular The Administrative Assistant II provides all required administrative support for multiple physicians. Additionally, the position supports a broad range of clinical, operational, programmatic and network development for the Cardiology Program. S/He will require a high degree of organization and...
-
Administrative Assistant II
1 day ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Administrative Assistant II The Division of Infectious Disease at Brigham & Women's Hospital (BWH) is a part of the Department of Medicine, Brigham and Women's Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple locations across...
-
Administrative Assistant II
2 days ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Administrative Assistant II (3288954) The Division of Infectious Disease at Brigham & Women’s Hospital (BWH) is a part of the Department of Medicine, Brigham and Women’s Hospital, and is affiliated with Harvard Medical School (HMS). The division has 55 faculty members, and over 250 staff and researchers, including over multiple...
-
Medical/Practice Assistant II
1 week ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Medical/Practice Assistant II ,Days, 40hrs, Hybrid, 221 Longwood Ave, Boston, Mass • Answers all incoming calls, e-Referrals and electronic messages via Epic and Outlook from providers and patients seeking Mental Health services, timely, consistently, and exhibiting courtesy and compassion.• Verifies patient demographics and insurance...
-
administrative assistant ii
2 days ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeGENERAL SUMMARY/OVERVIEWUnder general supervision of the Director, coordinates all operational and administrative aspects of the Police, Security & Parking office. Serves as the assistant to the Director, Operations Manager, and Security/Parking Management team.PRINCIPAL DUTIES AND RESPONSIBILITIES1. Responsible for typing, proofreading and editing of all...
-
Practice Assistant II
7 days ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Practice Assistant II (3290644) Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills. Act as a super user for scheduling, registration, and billing systems. Provide training and assistance to others in these areas. May perform more complex or specialized functions (i.e....
-
Practice Assistant II
1 week ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Practice Assistant II Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills. Act as a super user for scheduling, registration, and billing systems. Provide training and assistance to others in these areas. May perform more complex or specialized functions (i.e. surgical scheduling)...
-
Practice Assistant II
1 week ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Practice Assistant II (Bilingual in Spanish PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.Actual job duties may vary by department (see...
-
Research Assistant I Bwh Cardiovascular
1 month ago
Boston, United States Brigham & Women's Hospital(BWH) Full time**Research Assistant I BWH Cardiovascular** - (3287497) Working very independently with little guidance from Project Manager and/or Principal Investigator, coordinates all activities of research area including but not limited to supervising the daily activities of research assistants, implementing and maintaining quality assurance procedures, performing...
-
Research Assistant Ii Gastroenterology
1 month ago
Boston, United States Brigham & Women's Hospital(BWH) Full time**Research Assistant II Gastroenterology** - (3286859) GENERAL SUMMARY/ OVERVIEW STATEMENT: The RA2 is responsible for evaluating and tracking the recruitment process including outcomes, expenditures, and reporting to investigators on outcomes related to study progress. The assistant must conduct all study related activities according to HIPAA and IRB...
-
Groundskeeper 40hrs 12am-830pm Rotating
6 days ago
Boston, United States Brigham & Women's Hospital(BWH) Full time**Groundskeeper 40HRS 12AM-830PM Rotating Weekends/Holidays** - (3292062) **General Summary**: Performs a variety of cleaning, landscaping, and snow removal tasks in order to maintain hospital grounds in a sanitary, orderly & attractive condition for patients, visitors & staff **Principal Duties & Responsibilities**: - Performs all phases of snow and ice...
-
Bwh Float Pool Nursing Assistant
1 month ago
Boston, United States Brigham & Women's Hospital(BWH) Full time**BWH Float Pool Nursing Assistant** - (3285353) Nursing Assistant 40 Hours Rotating - BWH Float Pool **Excellent Care to Patients and Families - The Best Staff - In the Safest Environment** **_ A $750.00 sign on bonus is being offered to eligible new employees hired in our PCA positions._** - Nursing at Brigham and Women’s Hospital is known for their...
-
Administrative Assistant II
1 week ago
Boston, Massachusetts, United States Brigham and Women's Hospital Full timeJob Description - Administrative Assistant II - Hematology - Hybrid Overview:The mission of the Hematology Division of Brigham and Women's Hospital (BWH) is to provide advanced clinical care, teaching, and research in hematology. As part of the multidisciplinary Dana-Farber Brigham Cancer Center, we are one of the largest centers for adults with blood and...
-
Practice Assistant Ii
1 month ago
Boston, United States Brigham & Women's Hospital(BWH) Full time**Practice Assistant II** - (3286480) **_GENERAL SUMMARY/ OVERVIEW STATEMENT: Brigham_** and Women’s Hospital is committed to putting every patient first. Every employee plays a role in providing a positive impact on patients and the care they receive at Brigham Health. Our service will be distinguished by the delivery of high-quality and safe patient...
-
Staffing Coordinator
1 month ago
Boston, United States Brigham & Women's Hospital(BWH) Full time**Staffing Coordinator / 40 hour evenings - BWH Nursing Administration** - (3288064) **GENERAL OVERVIEW** This position provides central staffing support across the entire Nursing Department (7 days a week x 24 hours a day), utilizing the One Staff system proficiently and independently. The staffing coordinator reports to the Executive Director, Business...
-
Practice Assistant II
1 week ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Practice Assistant II QUALIFICATIONS:High school diploma or GED required; post-high school education preferred.Minimum one year of applicable work experience required.Additional training in office systems preferred.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Knowledge of practice operations and standards.Understanding of procedures including...
-
Research Assistant I BWH Sleep Medicine
2 days ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Research Assistant I BWH Sleep Medicine (3287605) General Summary/ Overview Statement The Research Assistant (RA) will support various projects within the Program in Sleep Medicine Epidemiology and Sleep and Cardiovascular Medicine within the Division of Sleep and Circadian Disorders at Brigham and Women’s Hospital. The RA will...
-
Research Assistant I BWH Sleep Medicine
1 week ago
Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob Description - Research Assistant I BWH Sleep Medicine General Summary/ Overview StatementThe Research Assistant (RA) will support various projects within the Program in Sleep Medicine Epidemiology and Sleep and Cardiovascular Medicine within the Division of Sleep and Circadian Disorders at Brigham and Women's Hospital. The RA will work under the general...