EXECUTIVE ASSISTANT TO VP
2 weeks ago
Location- San Jose, CA
Duration- 12 Months with possible conversion to full time employee
Executive Assistant to support the Engineering VP and the engineering team, and therefore are looking for someone with engineering and high-tech experience.
100% onsite, and is a contract to hire position
Responsibilities:
- Calendar and Meeting management: coordinate internal and external meetings including staff meetings, quarterly reviews, vendor and customer meetings, processing of NDA's, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings.Assist with food orders, meeting needs, agenda support.
- Proactively manage calendar requests and conflicts
- Handle all travel (flight, hotel, car) arrangements (domestic and international)
- Expense management duties, which includes submitting expense reports and receipts in a timely manner
- Team events
- Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
- Provide onboarding support for new vendors and agencies,ensuring they have the right access and documents/enablement required to get them up and running
- Project work as needed to support teams goals.
- In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks
Skills / Experience needed:
- At least 10 years experience
- Global experience preferred
- Engineering experience.
- High-tech experience.
- Event Planning
- Can do attitude and proactive
- No minimum education required looking for experience over education
- Software: MS Office, teams, zoom, Google, workday
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