PAYROLL ADMINISTRATOR

3 weeks ago

Westfield IN USA, United States City of Noblesville (IN) Full time
Purpose of Position

Incumbent serves as Payroll Administrator forthe Office of Finance and Accounting, responsible forprocessing city payroll.

Essential Job Functions

Assists the Deputy Controller with financial management duties such as, but not limited to, operating payroll systems to protect data to mitigate risk and enhance the city's value.

Assists the Deputy Controller with accounting duties as specified by Indiana Code 36-4-10-5 such as, but not limited to:

Serves as the city's primary resource on Federal, State, and City payroll laws, regulations, and policies, including, but not limited to the Fair Labor Standards Act (FLSA), Internal Revenue Service (IRS), Indiana Department of Revenue, Indiana Public Retirement System (INPRS), annual salary ordinance, and approved union agreements.

Executes payroll activities, ensuring accuracy and timely processing of paychecks and filing of required reports for payroll taxes, retirement benefits, employer-sponsored benefits, and all other related withholdings in accordance with Federal and State laws.

Oversees all aspects of payroll processing, ensuring consistency and compliance with city policies and all applicable state and federal laws.

Executes internal controls practices in compliance with State law, as enforced by the State Board of Accounts (SBOA). This includes, but is not limited to, periodic reconciliation of bank statements with all recorded payroll receipts and disbursements.

Maintains payroll records including, but not limited to, employee data for wages, hours worked, leave time, payroll deductions, and banking information.

Completes timely earnings and employment verification forms as requested by outside agencies.

Job Requirements

Baccalaureate Degree in business, accounting, finance or related area and a minimum of three years' work experience in payroll administration, or equivalent combination of education and experience required. Certified Payroll Professional (CPP) designation preferred. Experience with enterprise payroll software required. Experience with UKG Workforce Ready preferred.

Working knowledge of department policies and procedures and legal requirements, and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.

Advancedknowledge of and ability to make practical application of bookkeeping and accounting principles, ability to perform relevant arithmetic calculations, and maintain accurate records, including recording transactions, balancing accounts, reconciling statements, and creating related reports.

Advanced knowledge of and ability to make practical application of city personnel policies and employee benefits programs.

Working knowledge of Standard English grammar, spelling and punctuation, and ability to type with speed and accuracy and properly operate a variety of standard office equipment, including computer, printer, telephone, fax machine, postage meter, copier, and calculator. Workingknowledge of enterprise payroll software and Microsoft Office Programs, such as Word, Excel, Outlook, Teams, and SharePoint.

Ability to maintain confidentiality of department records and information as required.

Ability to supervise and direct assigned personnel, including interviewing applicants, hiring, making work assignments, evaluating performance, and maintaining discipline. Working knowledge of the City of Noblesville Civilian Employee Personnel Policy Handbookand ability to apply these regulations/ standards to employment.

Ability to understand and follow oral and written instructions, and work alone and with others in a team environment with minimum supervision.

Ability to work rapidly for long periods, work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.

Ability to effectively communicate orally and in writing with co-workers, other city departments and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to occasionally work extended, weekend and/or evening hours, and occasionally travel out of town for training, sometimes overnight.

Possession ofa valid Indiana driver's license, a demonstrated safe driving record, and must remain insurable through the City of Noblesville's liability insurance carrier. (Refer to the Civilian Personnel Policy for additional information.)

Work Environment

Incumbent maintains frequent contact with co-workers and other city personnel.

Incumbent reports directly to the Chief Financial Officer & Controller.

Incumbent performs duties in a standard office environment involving sitting for long periods. typing on a computer for long periods, sitting and walking at will, lifting/carrying objects weighing less than 25 pounds, close/far vision, hearing sounds/communication, and handling/grasping/fingering objects. Incumbent occasionally works extended, weekend and/or evening hours and occasionally travels out of town for training/seminars, sometimes overnight.

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