SENIOR EXECUTIVE ASSISTANT

2 weeks ago

Irving TX USA, United States Fluor Corporation Full time
Job Description

At Fluor, a Fortune 500 company, we design and build the world's toughest projects. We provide professional and technical solutions to deliver safe, well-executed, capital-efficient engineering, procurement, and construction projects to clients globally. Fluor's HR department is seeking a Senior Executive Assistant at the company's headquarters office located in Irving, TX in a hybrid role.

As Senior Executive Assistant to Compensation, Benefits and HR Systems teams, this position will work closely with executives, directors, and other team members, with minimum supervision. This role will:

* Perform a broad range of very sensitive, confidential, and proprietary administrative functions
* Manage administrative, reporting, and coordination of items supporting executive compensation, global compensation, HR information systems, and HR shared services.
* Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
* Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
* Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
* Schedule appointments, manage multiple calendars, and coordinate executives' interface with other company organizations, clients, and external groups
* Manage time and attendance, expense reports, invoices and ordering of supplies
* Administrative on-boarding of new employees on the team
* General office duties including email, mail distribution, creating and maintaining department files.
* Other duties as assigned

Preferred Qualifications

* High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
* Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
* Strong interpersonal and communication skills, both oral and written
* Strong organizational skills
* Strong leadership and decision-making skills

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