Executive Assistant to CEO

2 weeks ago

Irving, United States Christensen Arms Full time

Introduction

Christensen Arms, renowned for its state-of-the-art firearm manufacturing, is seeking a highly skilled and versatile Executive Assistant to provide comprehensive support directly to the CEO. This role demands a dynamic individual with a deep understanding of business operations and exceptional organizational capabilities. This role will be responsible for providing essential support in managing organizational priorities, facilitating communication, and driving key initiatives. This position requires a highly skilled and proactive professional capable of managing complex tasks, maintaining confidentiality, and contributing to the overall efficiency of the executive’s office.


To be successful in the role, this person will need to be intensely driven, collaborative and possess a strong business operation mindset. This person continuously takes a creative approach to problem-solving and is equally focused on the big picture and the details. This person takes initiative, is a self-starter, and is never afraid to ask questions. And of course, is deeply passionate about the outdoors and firearms This is a deeply rooted part of the Christensen Arms culture and brand—and it’s something that unites us as a team and company.



Key Responsibilities:

Communication Management:

  • Act as a primary liaison between CEO and other key stakeholders, both within and outside the company.
  • Handle internal and external communications, managing correspondence and ensuring efficient information flow.
  • Prepare and disseminate communications on behalf of the CEO.

Calendar & Schedule Management:

  • Organize and maintain CEO’s schedule, ensuring optimal use of time and resources.
  • Prioritize and ensure timely execution of commitments and obligations.
  • Manage & book travel arrangements, ensuring seamless planning and execution.

Event Planning & Meeting Coordination:

  • Organize meetings, events, and conferences, overseeing all logistical aspects.
  • Prepare agendas, gather necessary materials, and ensure all logistical arrangements are in place.

Information Management:

  • Organize and maintain confidential files, records, and documents.
  • Research and compile information for reports, presentations, and meetings.

Task Delegation:

  • Assist in task prioritization and delegate responsibilities to administrative staff when appropriate.
  • Follow up on assigned tasks to ensure completion.

Administrative Support:

  • Provide comprehensive administrative support, including document preparation, filing, and expense tracking.
  • Oversee the day-to-day operations of the CEO’s office.
  • Liaise with other departments to ensure seamless communication and coordination.

Project Management:

  • Lead and coordinate special projects and initiatives on behalf of the CEO.
  • Monitor project timelines, milestones, and deliverables.
  • Provide regular updates on project progress to the CEO and executive leadership.

Confidentiality and Discretion:

  • Handle sensitive information with the utmost confidentiality.
  • Exercise discretion in decision-making and communications.

Problem Solving:

  • Anticipate challenges and proactively address issues before they escalate.
  • Propose solutions and contribute to decision-making processes.



Qualifications:

  • Bachelor's degree.
  • Proven experience in a senior-level assistant or similar role.
  • Strong analytical, problem-solving, and decision-making skills.
  • Excellent communication and interpersonal abilities.
  • Exceptional organizational capabilities.
  • Ability to work collaboratively in a fast-paced, dynamic environment.
  • High level of integrity and ability to maintain confidentiality.
  • Demonstrated leadership and project management capabilities.
  • Proficient with Microsoft Office Suite.
  • Passion for the outdoor space.



Benefits:

  • Competitive salary based on experience and qualifications.
  • Comprehensive benefits package including medical, dental, and vision coverage.
  • Retirement savings plan.
  • Employee discounts on Christensen Arms products.
  • Opportunities for professional growth and development.



Application Requirements:

To be considered for this exceptional opportunity, please submit the following via email to careers@christensenarms.com.


  • Current Resume
  • A cover letter or link to short video (< 1 min) detailing why you feel you would be a great fit for this role (bonus points for video)
  • Salary requirements

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