Executive Admin

4 weeks ago

Irving, United States Prodapt Full time

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support a senior executive within our organization. The ideal candidate will be proactive, resourceful, and able to handle multiple tasks efficiently. This individual will play a key role in managing calendars, handling expense reimbursements, credit card reconciliations, and coordinating travel and events for the senior executive.


  • Manage and maintain the executive's calendar, scheduling appointments, meetings, and conferences.
  • Maintain relationships and communicate with other executive admins of clients and partners.
  • Coordinate travel arrangements including flights, accommodations, and ground transportation for the executive and occasionally other team members.
  • Passionate about CSR and led activities around this role
  • Process expense reimbursements in a timely and accurate manner, ensuring compliance with company policies.
  • Handle credit card reconciliations, track expenses, and maintain organized records.
  • Assist in planning and coordinating various events such as team meetings, conferences, and off-site retreats.
  • Act as a liaison between the executive and internal/external stakeholders, including clients, partners, and vendors.
  • Prepare and edit correspondence, communications, presentations, and other documents as needed, including social media handles and board material presentations.
  • Conduct research, compile data, and prepare reports as requested by the executive.
  • Provide general administrative support including answering phone calls, responding to emails, and managing office supplies.

  • Proven experience as an executive administrative assistant or similar role, preferably supporting C-suite executives.
  • Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
  • Strong attention to detail and accuracy in handling financial transactions and records.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
  • Ability to maintain confidentiality and exercise discretion in handling sensitive information.
  • Flexibility and adaptability to handle changing priorities and work under pressure.
  • Bachelor's degree or equivalent work experience preferred.
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