ACSHS FRONT DESK RECEPTIONIST

2 weeks ago


KY United States Allen County Schools Full time
Position Type:
ACSHS/Assistant/Clerical

Date Posted:
4/12/2024

Location:
Allen County-Scottsville High School

Date Available:
05/01/2024180 days 7 hours a day $12.52 a hour

SUMMARY CLASS TITLE: RECEPTIONIST: 7791


BASIC FUNCTION:

Operate a telephone switchboard at District or school-site office; perform receptionist, clerical and mail distribution duties; provide routine information to the public; perform receptionist duties, greeting and directing visitors.

REPRESENTATIVE DUTIES:
  • Operate a switchboard; provide routine information and assistance; receive incoming calls and make necessary connections to school or District office or individual; take and transmit information and messages as requested.
  • Perform a variety of clerical work as assigned including posting and maintaining records, typing and duplicating materials, receiving, sorting and distributing mail, preparing bulk and certified mail and maintaining postage records; assist other offices with a variety of clerical duties as directed.
  • Greet, screen and direct visitors to appropriate departments; provide routine information to the public.
  • Prepare, duplicate, assemble and distribute materials; maintain telephone personnel directory as assigned.
  • File and type routine lists, records, reports and correspondence.
  • Operate a variety of office equipment including typewriter, postage meter, calculator and copy machine.
  • Distribute forms and applications; assist in completion and verify accuracy and completeness.
  • Assure the switchboard is covered during working hours; train and provide work direction to substitutes and student workers.
  • Contact police, security, fire and medical personnel as procedures require.
  • Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
  • Operation of telephone switchboard.
  • Telephone techniques and etiquette.
  • Modern office practices, procedures and equipment.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Basic computer operation.
  • Basic math.
  • Postage regulations.
  • Interpersonal skills using tact, patience and courtesy.
  • Record-keeping techniques

ABILITY TO:
  • Operate an assigned switchboard at District or school-site office.
  • Perform receptionist, clerical and mail distribution duties.
  • Provide information in a clear and understandable manner.
  • Work independently with constant interruptions.
  • Receive the public tactfully and courteously.
  • Operate office equipment including typewriter, calculator, copier and postage machine.
  • Type at an acceptable rate of speed.
  • Understand and follow oral and written directions.
  • Establish and maintain cooperative and effective working relationships with others.
  • Maintain records and files.
  • Work confidentially with discretion.
  • Communicate effectively both orally and in writing.
  • Basic math.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one year of general clerical experience, including typing, public contact and the operation of a switchboard.

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