Executive Administrative Assistant

2 weeks ago


Tamarac FL United States Healthy MD Full time
Position Summary: The Executive Administrative Assistant provides support to the President and Chief Clinical Officer who will provide considerable supervision and direction. Essential Duties and Responsibilities:
  • Compose and prepare confidential correspondence, reports, and other complex documents.
  • Screen incoming calls and correspondence and respond independently when possible.
  • File and process licenses and applications as necessary for new clinic locations.
  • NDA Tracker- Keep track of all signed NDA's with third parties.
  • Order and maintain supplies for the equipment, department, and staff.
  • Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Manage the executive's calendar, including making appointments, and prioritizing the most sensitive matters.
  • Communicate with clients and members of other departments.
  • Organize documents and files.
  • Run errands as necessary.
  • Performs other related duties and responsibilities as assigned.
Minimum Requirements: 3-5+ years of administrative assistant experience or equivalent professional experience
  • Proficient with Excel
  • Solid knowledge of EMR/EHR systems
  • Strong analytical and problem-solving skills
  • Strong work ethic; excellent communication and interpersonal skills
  • Ability to interact effectively with clients, administration, and staff.
  • Requires the ability to communicate with clients as well as target groups of diverse individuals.
  • Customer service oriented
Preferred Requirements:
  • Experience working as an Executive Assistant to multiple Executives.
  • Working directly with the President and Chief Clinical Officer




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