Project Administration Specialist with Security Clearance
4 weeks ago
As a Program Administration Specialist at [Your Company Name], you will be responsible for providing administrative support and coordination for the successful implementation of various programs or projects. You will play a crucial role in ensuring that program activities are organized, documented, and executed efficiently.
Responsibilities:
Administrative Support:
Assist in program planning, scheduling, and coordination of activities.
Maintain program documentation, records, and files in an organized manner.
Prepare reports, presentations, and other documents as needed.
Communication and Coordination:
Act as a point of contact for program stakeholders, including team members, clients, and partners.
Schedule and facilitate meetings, workshops, and events related to the program.
Ensure effective communication among team members and stakeholders.
Data Management:
Collect and manage data related to program activities, outcomes, and performance.
Maintain databases and spreadsheets to track program progress and metrics.
Generate regular reports and updates on program status.
Compliance and Documentation:
Ensure that program activities comply with relevant regulations, guidelines, and standards.
Assist in the preparation of program-related documents, contracts, and agreements.
Support audits and reviews by maintaining accurate records.
Budget and Resource Tracking:
Assist in monitoring program budgets, expenses, and resource allocation.
Work with program managers to track spending and report on financial status.
Quality Assurance:
Collaborate with team members to maintain and improve program processes.
Identify areas for process improvement and propose solutions.
Qualifications:
Strong organizational and administrative skills.
Proficiency in office software applications (e.g., Microsoft Office suite).
Excellent communication and interpersonal skills.
Attention to detail and ability to maintain accurate records.
Ability to work collaboratively with cross-functional teams.
Problem-solving and multitasking abilities.
Knowledge of program management principles is a plus.
Education/Experience: At least 3 years of proven experience in program administration or a similar role.
Security Clearance: Active US Government Secret
Duty Location: Colorado Springs, Colorado
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