Executive Engagement Coordinator

16 hours ago


Philadelphia, Pennsylvania, United States Spencer Stuart Full time
Job Summary

The Executive Engagement Administrator is a key member of the search execution team, working closely with consultants and research teams to ensure the timely success of each assignment. This role serves as a project coordinator/manager, responsible for coordinating complex logistics and projects with multiple stakeholders.

Key Responsibilities
  • Prepare all production work associated with executing a search assignment, including qualifications packages, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence.
  • Close out completed searches and organize all material associated with the search in accordance with audit requirements.
  • Work closely with client organizations to schedule candidates for interviews, including assistance with travel arrangements.
  • Ensure clients are properly billed in accordance with any special terms and monitor accounts receivables.
  • Manage and maintain consultant calendars and coordinate trip schedules, making all travel and associated arrangements.
  • Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.
Requirements
  • Minimum of 5-7 years of experience as an Executive Engagement Administrator.
  • Experience in a professional services environment is preferable.
  • Strong project coordination/management skills and excellent written and verbal communication skills.
  • Expert user of Office Applications (Word, Excel, PowerPoint, and Outlook).
  • Experience working with a database is considered a significant asset.
Personal Characteristics
  • Strong client orientation and inherent desire to deliver beyond the call of duty.
  • Very strong organization and prioritization abilities.
  • Discretion and sensitivity in dealing with confidential communications and documentation.
  • Endurance and ability to handle multiple conflicting priorities at once.
  • Solid judgment and ability to make sound decisions and work autonomously.

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