Administrative Support Worker

Administrative Support WorkerCAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is rightwhatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.As the Administrative Assistant, you will serve as the single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc).We are seeking an Administrator Worker. The preferred candidate will be located onsite in Gonzalez, LA, Pasadena, TX, Edmonton, AB but flexibility for remote residence based/other locations/regions exists as well. This position requires the ability to travel 25-40% to support on-site turnaround execution. This role is full-time and a one-year contract.What You'll Do:Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc)Develop badging and accountability strategy for each TAR in accordance with AP safety and security requirements. Work with outage team to ensure security (both guards and infrastructure/perimeter) is correctly implemented in support of the strategy. Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail safe and timely for emergenciesSupport creating service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada)Calc net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours; require approval documentation from vendor when neededCreate and upload Track Imports for Cost Objects (workorders, purchase orders), rates, etc. Create and assign new vendor work schedules incorporating site rulesRun daily non allocated, non accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherenceMentoring/coaching/onboarding of vendor timekeepers, vendor reconcilers, and Outage Team Members as needed; Provide training, and review expectations and deadlinesAuthorize cost in Track once verification requirements are met; Send Authorized timesheets to vendors for invoicing. Ensure all final costs are received and balanced with Track upon vendor completion of workLead close out effort for assigned outages by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and outage team, and decommiting/increasing purchase orders as directed. Ensure vendor invoicing is in balance with verified final costsProvide daily gate log & TRACK information to the outage team, including headcounts, manhours, burn rates, crew sizes, etc. for use in reporting and decision makingWhat You'll Need:Turnarounds TRACK and SAP Requisitioning experience; Turnarounds Cost experience a plusStrong leadership, multi-tasking abilitiesStrong communication, organizational, and planning skillsSelf-motivated and willingness to learn and improveHigh ethical standardsWilling to work a wide variety of scheduled days and hoursWorks professionally and harmoniously with employees, peers, management, support personnel, program participants and business area personsUtilizes positive and constructive attitude toward resolution of problems and conflictsAccepts direction, constructive feedback, and supervisionMinimum high school diploma or equivalent with experienceProficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, Outlook), OneNote, SAP, TRACK softwareTypical work week is 40 hours. Longer hours are required during Turnaround execution which may also require working weekends. Travel is required in U.S. and Canada, primarily California, U.S. Gulf Coast, Edmonton, Ontario, and U.S. Northeast. The work environment is diverse from an office setting to onsite operating facilitiesPhysical Demands:Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standardsSedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitorReasonable accommodation statement: If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 8111.$45.00-$52.00 per hour. The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.