Office Administrative Supervisor

3 weeks ago

Charleston, United States SHL Medical Full time

Location: Charleston, South Carolina, US

Reporting to: Head of US Operations


SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide. Our customers include top pharmaceutical and biotech companies from around the globe that require innovative devices such as auto-injectors or pen injectors to effectively deliver their drugs. Headquartered in Switzerland since late 2018, with sites in Sweden, Taiwan, and the United States.


Job Overview

We are seeking a highly organized and detail-oriented Office Administrator Supervisor to join our dynamic and innovative medical device manufacturing company, SHL Medical in Charleston, SC. As an Office Administrator Supervisor you will play a crucial role in ensuring the smooth operation of the company by managing various administrative tasks.


Main Responsibilities

  • Greet domestic & international guests with a warm and professional demeanor, providing them with a positive first impression of SHL Charleston.
  • Prepare meeting agendas, take accurate minutes, and distribute action items to relevant stakeholders in a timely and automated manner.
  • Coordinate and manage travel arrangements for employees, customers, and vendors for Charleston site.
  • Point of contact for any and all visitors of SHL Charleston including reservations for hotels, restaurants, and other necessary accommodation.
  • Plan and execute company-wide events, meetings, and conferences from venue selection to logistics coordination.
  • Point of contact for C-level employees including travel reservations, accommodations, and itinerary planning.
  • Oversee property management for corporate housing, assisting in maintenance schedule, upkeep, and tenant relations.
  • Assist in the preparation and distribution of company-wide communications, memos, and announcements.
  • Manage expense reports and purchase card transactions used for operational needs and event expenses.
  • Handle incoming and outgoing mail and packages, including distribution and tracking.
  • Manage office supply inventory, place orders, and ensure adequate stock levels at all times.
  • Maintain cleanliness and organization of common areas, meeting rooms, and the reception area.
  • Supervise visitor reception process and personnel
  • Performs other related duties as assigned.


Skills and Qualification

  • High School Diploma or equivalent required.
  • Bachelor’s Degree in Business/Communications or relevant concentration strongly preferred.
  • 3-5 years of experience as an Office Manager or Administrative Assistant required.
  • Experience in working in direct contact with C-level employees and/or clients/customers.
  • Proficiency in Microsoft Office including Excel, PowerPoint, and Outlook.
  • Proven experience within organization or medium-large events/meetings/conferences.
  • Highly organized individual with attention to detail.
  • Exceptional communication skills, excellent multitasking abilities, and a positive and productive approach to problem-solving.
  • Direct supervision experience
  • Experience with green field, or startup environment
  • Experience within Manufacturing, Medical Device, Pharmaceutical, or Biotechnology industry
  • Experience in developing, and implementing new processes or automating current processes


We Offer

  • Competitive compensation package
  • Modern working environment with state-of-the-art facilities and technologies
  • Challenging assignments in a fast growing and innovative industry
  • Position in a dynamic, international team of highly skilled professionals
  • Various opportunities for personal and professional development within a global organization


Please note that SHL is a drug free employer. This offer of employment is contingent upon your successful completion of various preemployment screenings, including, but not limited to, a drug test, employment verification, reference checks, and a criminal background check.


Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application including your CV, motivation letter, and all other relevant documents via the Easy Apply button or directly to RecruitUS@shl-group.com.


For more information on SHL Medical, please visit: linkedin.com/company/shlmedical/life


Is this not quite what you are looking for? Further interesting career opportunities can be found on: shl-medical.com/careers


Please note: For this position, we do not consider applications from recruitment agencies.

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