Administrative Assistant

4 weeks ago

Charleston, United States Lincoln Property Company Full time
Job DescriptionJob Description

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Interfaces with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Performs a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
  • Upon receipt, reviews and processes incoming system work orders and takes appropriate action in accordance with established policies and procedures.
  • Maintains property, tenant, and vendor contact listings for Property Manager.
  • Maintains service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards.
  • May initiate rent collections correspondence with tenant.
  • Assists in the coordination of tenant newsletter, events and appreciation packages.
  • Codes and inputs invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis.
  • Maintains property and administrative files and assists in the preparation of:
    • Third Party documents
    • Service/Vendor Contracts
    • Construction contracts and project documents
    • General correspondence as directed

SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities but may provide informal guidance and/or training to coworkers. May coordinate work order priorities for Maintenance Technicians.

EDUCATION AND EXPERIENCE

  • High School Diploma or General Education Degree (GED) required.
  • Associates Degree or higher preferred.
  • Two or more years of office administration experience required.
  • Background in property management preferred.

CERTIFICATIONS, LICENSES, REGISTRATIONS

None required.

COMMUNICATION SKILLS

  • Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors.
  • Ability to effectively present information to small or large groups.

COMPUTER SKILLS

  • Intermediate to advanced skills with Microsoft Office Suite required.

OTHER SKILLS

  • Strong customer service skills
  • Strong interpersonal and problem-solving skills.
  • Basic analytical and mathematical skills required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Interior office environment requires sitting for extended period of times, standing, and occasional lifting up to 20lbs.

SCREENING REQUIREMENTS

Selected candidate will be required to pass a criminal history background check.

Pay Range$18.50—$23.50 USD

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.

  • Administrative Assistant

    7 days ago

    Charleston, West Virginia, United States B&L Biotech Full time

    B&L Biotech USA, Inc. is a company in the dental supply industry that offers innovative endodontic supplies and equipment to the dental community. The company's office in Fairfax, VA, is currently seeking a full-time Administrative Assistant to provide general office support and assist with sales.Position Overview: The Administrative Assistant will play a...

  • Administrative Assistant

    6 days ago

    Charleston, United States Laveer Logix Full time

    THIS IS AN ON-SITE POSITION- MUST BE IN STATE [West Virginia] TO BE CONSIDERED. We are seeking an organized and detail-oriented Administrative Assistant to support the West Virginia Department of Homeland Security with Disaster Recovery.The requested services will be for work in the counties of Boone, Calhoun, Clay, Harrison, and/or Kanawha. Travel to other...

  • Administrative Assistant

    1 week ago

    Charleston, United States Laveer Logix Full time

    THIS IS AN ON-SITE POSITION- MUST BE IN STATE [West Virginia] TO BE CONSIDERED. We are seeking an organized and detail-oriented Administrative Assistant to support the West Virginia Department of Homeland Security with Disaster Recovery.The requested services will be for work in the counties of Boone, Calhoun, Clay, Harrison, and/or Kanawha. Travel to other...

  • Administrative Assistant

    2 months ago

    Charleston, United States Ravenel Associates Full time

    Job DescriptionJob DescriptionSalary:   Administration Assistant Answer phone, record messages, and work with Community Manager on issue resolution.Record and process checks brought to the site office.Responsible for updating homeowner association files including necessary changes to contact information for owners and tenants.Work with the Community...

  • Administrative Assistant

    3 weeks ago

    Charleston, United States Ravenel Associates Full time

    Job DescriptionJob DescriptionSalary:   Administration Assistant Answer phone, record messages, and work with Community Manager on issue resolution.Record and process checks brought to the site office.Responsible for updating homeowner association files including necessary changes to contact information for owners and tenants.Work with the Community...

  • Administrative Assistant

    3 weeks ago

    Charleston, United States Dunhill Staffing Systems Full time

    Our client is a well-established engineering consulting firm with an immediate need to hire an Administrative Assistant. We are seeking an individual who wants to be part of a collaborative culture while working on-site to support a variety of administrative tasks.Responsibilities will include answering phones, greeting visitors, coordinating submittal...

  • Administrative Assistant

    4 weeks ago

    Charleston, United States Dunhill Staffing Systems Full time

    Our client is a well-established engineering consulting firm with an immediate need to hire an Administrative Assistant. We are seeking an individual who wants to be part of a collaborative culture while working on-site to support a variety of administrative tasks.Responsibilities will include answering phones, greeting visitors, coordinating submittal...

  • Administrative Assistant

    2 weeks ago

    Charleston, United States Lincoln Property Company Full time

    Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company...

  • Administrative Assistant

    4 weeks ago

    Charleston, United States Ravenel Associates Full time

    Job DescriptionJob DescriptionSalary: $36,000 per yearRavenel Associates is looking to add a new team member to our Administration Department.The ideal candidate will exhibit excellent verbal and written communication skills and be proficient in prioritizing daily tasks. The individual should also be detail-oriented, organized, self-motivated, punctual,...

  • Administrative Assistant

    3 weeks ago

    Charleston, United States Ravenel Associates Full time

    Job DescriptionJob DescriptionSalary: $36,000 per yearRavenel Associates is looking to add a new team member to our Administration Department.The ideal candidate will exhibit excellent verbal and written communication skills and be proficient in prioritizing daily tasks. The individual should also be detail-oriented, organized, self-motivated, punctual,...

  • Administrative Assistant

    5 days ago

    Charleston, United States Lincoln Property Company Full time

    Job DescriptionJob DescriptionUnder general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Interfaces with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the following duties.ESSENTIAL DUTIES AND...

  • Administrative Assistant/Runner

    2 months ago

    Charleston, United States Evans Carter Kunes & Bennett PA Full time

    Job DescriptionJob DescriptionAdministrative Support Clerk (Part-Time)Position:   Administrative Support Clerk:  Downtown Charleston:  Law firm with five to ten attorneysJob Summary:   We are seeking an Administrative Support Clerk to provide essential support to our legal assistants for immediate hire.   The position offers flexible hours between...

  • Administrative Assistant/Runner

    3 weeks ago

    Charleston, United States Evans Carter Kunes & Bennett PA Full time

    Job DescriptionJob DescriptionAdministrative Support Clerk (Part-Time)Position:   Administrative Support Clerk:  Downtown Charleston:  Law firm with five to ten attorneysJob Summary:   We are seeking an Administrative Support Clerk to provide essential support to our legal assistants for immediate hire.   The position offers flexible hours between...

  • Administrative Assistant

    1 week ago

    Charleston, United States Panhandle Cleaning & Restoration Full time

    Benefits: 401(k) 401(k) matching Health insurance Paid time off Responsibilities include but not limited to:Dedicated administrative support for the Project Managers, and Estimators.Administrative support in such areas as: CRM electronic entries for all potential jobs.Take incoming phone calls and new projectsSet new projects up in...

  • Administrative Assistant

    1 week ago

    Charleston, United States Panhandle Cleaning & Restoration Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingHealth insurancePaid time offResponsibilities include but not limited to:Dedicated administrative support for the Project Managers, and Estimators.Administrative support in such areas as:CRM electronic entries for all potential jobs.Take incoming phone calls and new projectsSet new projects up in...

  • Administrative Assistant II

    1 week ago

    Charleston, West Virginia, United States Government Jobs Full time

    Government Jobs - Full-Time - $ $21.31 Hourly Charleston County EMS is looking for a highly-motivated administrative professional to join our team.This position will assist with all administrative support functions of the EMS Safety & Academy Division, providing administrative support to the EMS Safety & Academy personnel in relation to technical program...

  • Senior Administrative Assistant

    3 weeks ago

    Charleston, West Virginia, United States Capital One Full time

    West Creek , United States of America, Richmond, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Card Platforms & ServicesCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment....

  • Senior Administrative Assistant

    1 month ago

    Charleston, West Virginia, United States Capital One Full time

    West Creek , United States of America, Richmond, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - PPX HRCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 3 to 5 HR leaders in our HRX organization. You will partner with multiple...

  • Senior Administrative Assistant

    3 weeks ago

    Charleston, West Virginia, United States Capital One Full time

    West Creek , United States of America, Richmond, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) Retail Bank ProductCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will...

  • Senior Administrative Assistant

    1 month ago

    Charleston, West Virginia, United States Capital One Full time

    West Creek , United States of America, Richmond, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) Commercial BankingCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will...