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EA to COO of Global Equities, Hedge Fund
3 months ago
The British Connection is the exclusive agency engaged to hire for this very special position.
FIRM OVERVIEW:
Hedge Fund with offices in NYC, London and Asia. Founded by the most successful, well-known and highly regarded people in the industry. Located in a stunning office in Midtown East close to all transportation.
We wish to build a terrific atmosphere of genuine camaraderie, mutual respect and an upbeat friendly work environment as we rejuvenate and improve the upper echelon of the the current industry. Emphasis on the highest level gentility and poise under pressure.
POSITION: Executive Assistant - to Female COO of Global Equities and small team.
Personality fit is of the utmost importance, this is an especially positive and classy office.
Full benefits + 3 WEEKS vacation + 30% bonus.
- It is important to note that all staff, including C-Suite, are 5 days a week in the (very classy) office in the East 50s Midtown
RESPONSIBILITIES:
Communication and Correspondence:
- Act as a primary point of contact for internal and external stakeholders
- Heavily client-facing role
- Experience in public markets, particularly the calendars and applications - a huge plus
- Provide concierge-level service and enthusiasm to highly influential people of note
- Draft, review, and edit emails, reports, and other communications
Client Facing:
- Confidence and enjoyment in a heavily client-facing role
- Liaising with London office
Calendar Management:
- Efficiently manage the COO's calendar, scheduling and coordinating meetings, conferences, and appointments
- Prioritize and optimize the executive's time to ensure maximum productivity
Travel Coordination:
- Arrange complex domestic and international travel itineraries, including flights, accommodations, and ground transportation
- Provide comprehensive travel packs with all necessary documentation and information
Meeting Preparation:
- Prepare meeting agendas, presentations, and relevant materials
- Coordinate logistics for internal and external meetings, ensuring smooth execution
Document Management:
- Organize and maintain confidential files and documents, both physical and digital
- Assist in the preparation of reports, memos, and presentations
Expense Management:
- Monitor and reconcile expense reports, ensuring accuracy and compliance with company policies
PROFESSIONAL EXPERIENCE/ATTRIBUTES:
- Experience in public markets, particularly the calendars and applications
- Bachelor's Degree required (Business Administration or Finance preferred)
- Candidates must have 10 years of EA experience in NYC, in Financial Services, Investment Banking, Private Equity or Hedge Funds
- Prior experience working for C-Suite/high-level team
- High energy but composed, with a good speaking voice, excellent presentation and confident demeanor
- Enthusiast about a client-facing role
- Active listener - take information, process and action it
- Sense of humor, humility, earnestness and bright disposition essential
- Strong negotiating skills, good listening skills, measured yet responsive
- Must be a big picture person while still able to consider the smallest detail
- Able to work collaboratively and bring out the best in people
- Superb with Microsoft Office (Outlook, PowerPoint, Excel, and Word), CRM
- The ideal candidate is always a team player who engages with others to contribute to a great culture
- High achievers who develop careful plans and execute consistently and effectively
- Rely on analytical reasoning to define and solve problems and make decisions effectively
- Sense of humor
This is a positive and classy environment.
Integrity and positivity are vital attributes.
This job is full time in the office, no WFH. Therefore, candidates must be local to Manhattan or within a sensible commutable distance. Candidates MUST have substantial NYC experience as an EA in Financial Services and must be US Citizens or Greencard holders.
HOURS: 9AM - 6PM 5 days a week in the office
SALARY: $160k upwards (depending on experience and aptitude) + 30% bonus
BENEFITS: Generous package including fully paid medical, dental + vision, 401k, 3 weeks vacation, unlimited sick days, 30% performance-related bonus
We regret that we will only have the capability to respond to applicants with the above-mentioned experience and qualifications. Successful candidates will receive an InMail from us requesting a Zoom interview. To the rest, we thank you for your interest and wish you great success and happiness in all your endeavors.
