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Property Coordinator

2 months ago

Boston, United States The Hollister Group Full time

Property Management Coordinator

A national real estate investment firm is hiring for a Property Management Coordinator. This position handles tenant and vendor correspondence, updating tenant and vendor contact information, booking conference rooms, and assisting with special projects supporting the Property Management team.

Responsibilities:

  • Scan and upload tenant leases to the property management database, update tenant contact information, and send out tenant correspondence
  • Maintain accuracy of the database, including tracking critical dates and lease information, and researching required data
  • Assist with operational issues such as tenant transition, processing of agreements for signature, collection of rent, and reporting
  • Obtain multiple bids and draft vendor agreements
  • Work closely with property managers under the supervision of the Region Property Manager to develop an understanding of operational business needs
  • Provide administrative support to the Property Management team by coordinating team meetings and handling department mail
  • Answer and direct phone calls, create cover letters, sent out mail and packages, maintain the filing system, and email correspondence as needed
  • Support Property Management team in completing projects requested by other departments and assist with special projects

Qualifications:

  • Bachelor's degree required
  • Prior experience working in a property management office
  • Excellent verbal and written communication skills
  • Proven customer service and problem-solving skills
  • Ability to work independently and as part of a team

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position