Executive Assistant

4 weeks ago

New York, United States Russell Tobin Full time

Russell Tobin & Associates is currently seeking an Executive Assistant for one of our corporate media and publishing clients in New York, NY. This is an excellent opportunity to join a dynamic team. Apply today for immediate consideration.


Job Title: Executive Assistant

Pay: $26.00-$29.00/hour (based upon experience)

Duration: 3-Month Contract

Schedule: Monday – Friday // 40hrs/week | 8a-5p

Location: ONSITE - NEW YORK, NY


Responsibilities:

  • Manage complex calendars with various scheduling requirements.
  • Coordinate all business travel, domestic and international, including booking flights, hotels, cars, and other services.
  • Handle executive communications, including taking calls, scheduling Teams/Zoom meetings, responding to emails, and interfacing with other executives, employees, and guests.
  • Prepare for all meetings with senior executives and other guests, including reserving space, catering (if required), document preparation, and other logistics.
  • Field inbound communications and exercise solid judgment in determining the appropriate resource to address the request.
  • Understand company policies and procedures, written and unwritten, to ensure appropriate decision-making protocols are followed.
  • Collaborate with other assistants in the office to ensure the executive team is supported and other priority obligations are met.
  • Participate in various meetings and conferences as needed.
  • Design PowerPoint presentations for an executive audience and build simple Excel files with basic formulas to analyze data.


Qualifications:

  • 6+ years of experience as an Executive or Administrative Assistant, reporting to a senior-level executive.
  • Bachelor of Arts degree preferred.
  • Advanced Microsoft Office skills, including Outlook, PowerPoint, and Excel, with an ability to learn company-specific programs and software.
  • Strong attention-to-detail, proofreading, and editing skills.
  • Proficiency in collaboration and delegation of responsibilities.
  • Ability to handle competing demands in a high-pressure, dynamic environment.
  • Exceptional interpersonal skills.
  • Friendly and professional demeanor.
  • Ability to communicate clearly and effectively, including with members of senior management.
  • Possess high energy and intellectual curiosity.




ABOUT US:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.


We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.


As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.


Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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