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Legal Assistant

2 months ago

Boston, United States NextPhase Search Full time

NEW/ HYBRID Estate Administration Legal Administrative Assistant, Top Law Firm, Boston/ Hybrid, competitive salary plus paid time & ½ overtime, bonus & great benefits


About the Company/Role: Prestigious & stable, top name Boston based Law Firm with a hybrid schedule of 3 days in office and 2 remote.


What you'll do:


  • Prepare draft estate plan documents and final documents for execution.
  • Prepare probate documents and filing packages for probate court.
  • Prepare and process client bills using firm’s billing software. Review, edit, prepare, and proofread pre-bills and invoices. Ensure client bills are sent out accurately and on time.
  • Maintaining client files with current estate plans and assist in collection of estate assets.
  • Maintaining pleadings binders of estate administration cases.
  • Assists with collection of estate assets, scheduling of appraiser and assembling of estate tax binders and filing of tax returns.
  • Handling the post-execution processes to include drafting of letters to clients and creation of estate planning binders.
  • Calendar maintenance and appointment setting for attorneys.
  • Opening new matters, including conflict check, new matter forms, and engagement letters.


About you:


You have a minimum of 3 years of Legal Administrative Assistant or Paralegal experience - some of which must be in legal estate administration in order to be considered (sorry- we'd love to be flexible but our client is very specific on this one). You have strong communication skills, MS Office, proofreading, knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions. Experience with client bill pay and client billing are both a plus. You enjoy working in a fast-paced environment and with a friendly, collaborative group