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Finance and Administration Associate

3 months ago

Washington, United States AFRICAN PARKS FOUNDATION OF AMERICA Full time

Job Title:                           Finance and Administration Associate

Organization:                   African Parks Foundation of America 

Reports To:                       Director of Finance and Administration

Location:                           Washington, DC

Position Type:                   Full-Time 

 

About African Parks Foundation of America: 

African Parks Foundation of America (APFA) is a non-profit organization dedicated to the preservation and sustainable management of Africa's national parks and protected areas. By partnering with African governments and local communities, APFA works to ensure the long-term viability of these vital ecosystems, protecting wildlife, fostering economic development, and promoting environmental sustainability. 

 

Job Summary: 

African Parks Foundation of America (APFA) seeks a Finance and Administration Associate to efficiently handle financial transactions, oversee acknowledgment letters and tax receipts, and manage gift processing. We seek a meticulous individual with a strong understanding of financial processes and the ability to collaborate across teams to ensure seamless gift processing and compliance with financial regulations and organizational policies. This role requires a detail-oriented individual with strong organizational and communication skills, as well as a keen understanding of financial processes. This position will report to our Director of Finance and Administration and will also support our Executive Director as needed.

 

Responsibilities: 

Gift Processing & Donor Acknowledgements: 

·        Oversee efficient processing of donations and gifts, ensuring accurate records and timely donor information updates.

·        Ensure strict adherence to gift acceptance policies and procedures.

·        Collaborate with the fundraising team to reconcile donor information and promptly resolve discrepancies.

·        Maintain well-organized records of financial transactions related to gifts and donations.

·        Reconcile gift processing data with the general ledger to ensure accurate financial reporting.

·        Take ownership of the acknowledgment letter process, ensuring timely and accurate communication with donors.

·        Manage the generation and distribution of tax receipts in compliance with relevant regulations.

·        Prepare regular reports on gift processing using Salesforce and QuickBooks.

·        Utilize Salesforce and QuickBooks for accurate donor information entry and updates.

·        Reconcile bank statements, donor records, and financial reports for consistency.

·        Investigate and promptly resolve discrepancies to uphold financial accuracy.

·        Craft personalized thank-you notes for the Executive Director and Senior Development Officer to express gratitude to key donors.

 

Finance Administrator: 

·        Maintain accurate and up-to-date financial records.

·        Record and categorize financial transactions, including invoices, expenses, and receipts.

·        Process and verify invoices, ensuring timely and accurate payments.

·        Communicate with vendors and resolve any discrepancies in billing.

·        Review and process employee expense reports.

·        Ensure compliance with the company's expense policies.

·        Reconcile financial discrepancies and ensure accuracy in financial statements.

·        Ensure compliance with accounting principles, internal policies, and regulatory requirements.

·        Assist in the preparation of budgets and financial forecasts.

·        Prepare and maintain documentation for audit purposes.


Board of Directors Support:

·        Take comprehensive notes during board meetings, capturing key discussions, decisions, and action items for reference and documentation.

·        Assist in preparing materials for both virtual and in-person board meetings, including name tags, board binders, and any necessary documentation.

·        Coordinate logistics for in-person board events and gatherings, such as board dinners, ensuring a seamless and enjoyable experience for all participants.

 

Collaboration and Team Support: 

·        Work closely with the APFA team, including our fundraising and grants staff, in addition to colleagues in the Johannesburg home office, to understand fundraising goals and contribute to special projects.

·        Collaborate with other teams to reconcile financial data and resolve discrepancies. 

·        Participate in internal team meetings and staff retreats. 

·        Handle credit card expense reporting for the Executive Director.

·        Other duties as assigned. 


Qualifications: 

·        Bachelor's degree in finance, accounting, or a related field.

·        Proven experience in gift processing, finance, or a similar role.

·        Experience with Quickbooks and Salesforce preferred

·        Knowledge of financial regulations and accounting principles.

·        Nonprofit experience and experience with 501c3 compliance

·        Strong attention to detail and organizational skills.

·        Excellent communication and interpersonal skills.

·        Ability to work collaboratively in a team-oriented environment.

 

How to Apply: 

Interested candidates should submit a resume and a cover letter.


Note: This position will remain open until filled. African Parks Foundation of America is an equal opportunity employer.