Office Administrator

4 weeks ago

Spanish Fork, United States Allied Business Solutions Full time

Allied Business Solutions is currently seeking a Office Administrator to join our team in Spanish Fork, UT.


Responsibilities:

  • Answering/Manage all incoming calls and route appropriately.
  • Greet walk in customers.
  • Data Entry: entering service call information in operations system.
  • Data Entry: entering sales orders in system, track for receipt and fulfillment/invoice accordingly.
  • Post AR receipts and record deposits accordingly.
  • Provide excellent customer service: Develop working relationships with internal and external customers.
  • Ensure that voicemails for the branch and after hours are attended to promptly.
  • Maintain customer databases and ensure accuracy of account information.
  • Manage office supplies for branch employees.
  • Maintain cleanliness in conference rooms and showrooms.
  • Order catering for meetings and company events, as requested.
  • Setup and clean up of in-house demonstrations.
  • Backup for other administration personnel.
  • Other duties as assigned.


Requirements:

  • Outstanding interpersonal skills.
  • Well-organized and responsible with aptitude in problem-solving.
  • Strong data entry skills with an eye for detail and accuracy.
  • Ability to work independently and within a transformational team environment.
  • Ability to capture and document business and reporting requirements.
  • Detail oriented with outstanding customer service skills.
  • Dependable, trustworthy and self-motivated.
  • Experience and proficient use of Microsoft Office Suites.


Essential Qualifications:

  • Minimum of 1-2 years in office administration/customer service focused role.
  • Attention to detail and high level of accuracy.
  • Excellent communication skills (written and verbal) to facilitate discussions with all internal departments in a diplomatic and constructive manner and to support customer relations.
  • Strong organization and problem-solving skills.
  • Strong computer skills: Windows based PC programs; (i.e., Excel, Word, and Outlook).
  • Positive, friendly, and supportive attitude.
  • Excellent time management skills, adherence to company policies, programs and work rules.
  • Highly motivated, self-directed and results driven.


Other Requirements:

  • Physical demands include sits, squats, bends, lifts and moves during working hours.
  • Responsibilities may change from time to time. Allied Business Solutions reserves the right to add or delete duties and responsibilities at the discretion of ABS and its executives.
  • This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

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