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Executive Administrator

4 months ago

Concord, United States ITF Therapeutics LLC Full time

About the Company


ITF Therapeutics is the U.S.-based rare disease division of Italfarmaco S.p.A., a private multinational group headquartered in Milan, Italy. Established in 1938, its mission has been to improve patient lives and overall well-being through pioneering research & development, high-quality production, and global marketing of branded prescription and non-prescription products. Operating in the pharmaceutical and API development, Italfarmaco Group has a presence in over 90 countries, employs 3,800 individuals, including 300 professionals across its four Research & Development Hubs, and generates a turnover exceeding 1 billion Euros. The group is known for its products in key therapeutic areas such as Women's Health, neurology and Psychiatry, Cardiovascular and metabolic, and Rare disease.


In January 2024, Italfarmaco launched ITF Therapeutics as a new division in the United States with a focus on the development and commercialization of products to treat rare diseases including Duchenne muscular dystrophy (DMD), a rare and severe form of muscular dystrophy. Highlighting this commitment, ITF Therapeutics successfully secured FDA approval in March 2024 for Givinostat, the first nonsteroidal medication approved to treat all genetic variants of DMD in patients six years of age and older. Givinostat is a histone deacetylase (HDAC) inhibitor that has shown potential in reducing inflammation and fibrosis in muscles, thereby slowing the progression of the disease. Building on a legacy grounded in collaboration and innovation, ITF Therapeutics strive to partner with leaders from the U.S. patient advocacy and treatment communities to ensure that our programs reflect and support their unique needs and goals. The establishment of ITF Therapeutics also reflects Italfarmaco’s goal to build a world-class team of experts that share a passion to make a positive impact for rare disease communities.


The Role


ITF Therapeutics is seeking an Executive Administrator to play a critical role in the support and development of ITF’s US presence. The Executive Administrator will report directly to the President of ITF Therapeutics and serve as the primary administrative liaison for the US-based Executive Team and the US home office. This role will be essential to the success of the executive team and the establishment of a positive and productive corporate culture as the company works to bring an innovative drug to an underserved rare disease community.


Primary Responsibilities:


  • Provide proactive and comprehensive administrative support to the ITF Executive Team.
  • Manage team calendars, scheduling and prioritizing meetings while resolving conflicts.
  • Manage executive business travel planning and coordination both domestically and internationally.
  • Prepare expense reports and related documentation.
  • Ideate and implement enterprise-level administrative systems and procedures to support US-branch development.
  • Management of the Concord, MA office, including ensuring employee access and the procurement and maintenance of office technology and supplies.
  • Build strong working relationships with essential office vendors, including maintenance, supply, and security teams.
  • Process and manage contracts with vendors and contractors.
  • Make meeting arrangements and coordinate department events. Collect and prepare information on behalf of senior leadership for use in meetings as required.


Required Skills:


  • 10+ years of experience supporting C-Suite executives. Pharmaceutical industry experience preferred.
  • Fluency in Microsoft Office Suite with emphasis on PowerPoint and Excel.
  • Thorough knowledge of and experience with company-wide implementation of SharePoint and associated systems.
  • Outstanding prioritization and time management skills.
  • A demonstrated history of creating and implementing administrative protocols and procedures.
  • Experience working and managing relationships with outside contractors and vendors.
  • Demonstrated history coordinating international business travel.
  • Flexibility and a can-do attitude to accommodate a changeable startup environment.
  • Outstanding cross-cultural communication skills to interface with European colleagues.
  • Ability to occasionally work non-standard hours to accommodate European counterparts.
  • Ability to work from ITF’s Concord, MA office 2+ days/week.