Litigation Legal Assistant

6 days ago

Woodbury, United States Ray Thomas Full time

We are seeking a dedicated individual to join our National Law Firm with the following essential Key Responsibilities:


  • Prepare, edit, and review a wide range of legal documents, such as correspondence, contracts, and pleadings.
  • Assist with the production of complex legal documentation, including Bates Stamping.
  • Draft basic pleadings and professional correspondence.
  • Manage court filings by preparing copies for submission, organizing service copies, and handling the preparation of attorney service orders; file documents both traditionally and electronically with various courts.
  • Create and maintain accurate Tables of Contents and Tables of Authorities using advanced features in Microsoft Word.
  • Finalize and prepare discovery documents, including propounding and responding to discovery requests.
  • Serve as the primary liaison with court personnel to address various administrative matters.
  • Coordinate and schedule meetings, depositions, conference calls, and mediation dates, while managing calendars, tracking deadlines, and sending reminders.
  • Prepare trial-related materials, including drafting Trial Memoranda and organizing trial schedules.
  • Arrange local and remote depositions, schedule conference rooms, and coordinate with court reporters and videographers as needed.
  • Assist with trial preparations, including assembling trial notebooks, coordinating large copy jobs, and managing deliveries of trial materials to and from the court.
  • Answer phone calls, take detailed messages, and follow up with clients, external counsel, and others as requested by attorneys.
  • Provide additional support for general administrative tasks and office operations as needed.


Qualifications:

  • At least 5 years of experience as a Legal Assistant, ideally within a law firm setting.
  • Outstanding organizational skills and attention to detail.
  • Exceptional written and verbal communication abilities.
  • Ability to manage multiple priorities and work efficiently under pressure.
  • A team-oriented approach with the ability to collaborate effectively.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF software.
  • Strong knowledge of legal terminology and court procedures.
  • Proven ability to analyze legal documents and ensure accuracy.
  • Able to meet deadlines while delivering excellent customer service with a positive attitude.


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