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Legal Assistant

2 months ago

Woodbury, United States Vaco Full time
An AV Rated Law Firm is looking for a Legal Assistant to join the team ASAP. Please see additional details below: Location: Woodbury, NY Schedule: FULL TIME ONSITE Salary: $50-$70k

The Legal Assistant will provide support to assigned attorneys and provide backup to other attorneys as requested. This position requires strict confidentiality.
  • Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings).
  • Manages and assists complex document production (including Bates Stamping).
  • Drafts simple pleadings and correspondence.
  • Prepares court filings (make copies for filing, service copies, prepare attorney service order slip).
  • Files documents with various courts (traditional and e-filings).
  • Prepares documents for mandatory e-filing for State and Federal courts (create pdf file; convert pdf file to a searchable document; bookmark all exhibits).
  • Creates Table of Contents and Table of Authorities utilizing tables function in Word and create them with accuracy.
  • E-filing in Federal courts and Court of Appeals.
  • Prepares/finalizes discovery (propounded and/or responses).
  • Prepares shell responses to propounded discovery accurately and efficiently.
  • Communicates with court staff regarding various issues.
  • Handles outgoing and incoming mail/FedEx for assigned attorneys (calendar any related deadlines, court appearances, meetings, mediations, etc.).
  • Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, send calendar invites and reminders, reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines.
  • Prepares Trial Memorandum and calendar all appearances/deadlines.
  • Schedules local and out-of-town depositions; schedules conference rooms (in office and remotely), coordinates court reporter/videographer.
  • Coordinates Mediation dates.
  • Scans and uploads documents to Neos.
  • Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up of trial notebooks, etc. from court.
  • Creates Masters for new files (Case Information Sheet, Caption, Proof of Service, Letter to Carrier and Client, and Letter to Plaintiff's Counsel).
  • Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others.
  • Other duties, as needed, to support the firm and office operations.