Executive/Personal Assistant

2 weeks ago

Lake Worth Beach, United States Total Online Media Full time

The short version is: this job is for an Assistant who already knows how to predict what will help a busy executive during his day, and doing those things without being asked - because you have recent experience (within the past 2 years or less) as a Personal Assistant or an Executive Assistant.


The longer version is that you will be responsible for things like:

  • Finding ways to take tasks off my plate and keep me organized
  • Being at ease with alternating between tasks, then following up and completing them (I lead a somewhat fast-paced life, so left to my own devices I may forget half of what we discuss - so I need you to always be completing tasks)
  • Online researching to quickly find accurate answers to questions
  • Running personal errands efficiently
  • Being a great personal shopper (food, clothes, furniture)
  • Finding ways to save the company money
  • Getting this done quickly, effectively and professionally
  • Clearly communicating daily actions, and creating checklists that track your progress on all projects
  • Being great at trip coordination: itineraries, planning, booking, miscellaneous preparations
  • Managing Outlook Emails and Calendar
  • Forecasting & time management: calendar planner and to-do checklists
  • Locating, screening, and negotiating with vendors for the house
  • Handling house tasks and keeping things clean as needed
  • Shopping the best prices for all personal and company expenses
  • Displaying good judgment, courtesy, and diplomacy at all times
  • Priding yourself on being self-motivated and self-organized with a solid ability to multi-task
  • Decluttering office, filing paperwork
  • Loving new challenges and responsibilities
  • Optional but would be nice: an understanding of Online Marketing and/or Social Media


This job requires you to have a High School Diploma or GED and a dependable vehicle, driver's license, social security number, and recent REFERENCES as a Personal Assistant or Executive Assistant, or references performing a job like this one for at least 1-2 years.


Most work will be performed from a home office in Lake Worth FL, but there will be many tasks that require you to run errands around town.


This job is an Independent Contractor position and starts at $5,000/month for a qualified candidate. Some days may be busier than others but most weeks may include at least 40-hours of projects. An assistant is expected to be within reach in case something comes up and needs to be able to complete tasks with short notice.


Please do not apply if you do not have:

  • At least 1-2 years’ experience on your resume being responsible for tasks like this outlined in this job ad.
  • Solid references.
  • A clean, valid US drivers license.
  • Impeccable manners on the phone and through email.
  • Professionalism, courtesy, and an understanding and accommodating attitude.
  • Responsiveness, efficiency, patience and thoroughness (ie: ability to meet deadlines without mistakes).
  • Confidentiality, trustworthiness, and discretion.
  • Flexibility, creativity, resourcefulness, and ability to learn new things quickly.


When replying to this job post, please find a way to SEND A MESSAGE ON LINKEDIN answering this pre-screening question:

"After spending a day or two in the office, asking any questions you feel are needed to know me, the company, the tasks, etc. After those few days, detail 1-3 examples of how you would make me more productive without the need for me to stop what I'm doing to guide you?"

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