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Intellectual Property Legal Secretary

2 months ago

New York, United States Beacon Hill Full time

New York City Office of well-known, premiere medium-sized law firm is looking for Legal Secretaries to support their IP Practice. This is a great opportunity to be an integral part of a recognized practice.

  • Interested candidates should have at least three years of experience with patent and/or trademark work and a strong working knowledge of U.S. rules, processes and procedures. Candidates should also possess strong knowledge of general office procedures and with legal terminology related to Intellectual Property (IP).
  • Should be knowledgeable with IP related technologies or similar technologies and websites.
  • Prior experience supporting more than one attorney is required
  • The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs especially MS Office
  • Legal filing and record-keeping practices as relevant to IP
  • Must be highly organized and able to successfully multi-task and meet set deadlines
  • This position requires constant communication and exchange of information with the firm attorneys, clients and staff

Key Duties/Responsibilities:

  • Administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports
  • Dictation and transcription
  • Correspondence
  • Prepare, edit, finalize and management of documents
  • Handle IP filings under the supervision of lawyer
  • Monitors client files and deadlines
  • Coordinates travel arrangements and meetings
  • Work with other lines of business as requested

Requirements/Qualifications:

  • High School Diploma
  • At least 3 years of experience supporting IP Lawyers - in an administrative capacity, especially.
  • Understanding of dockets and deadlines
  • Strong familiarity with any tasks related to USPTO Filings

If you are qualified and interested to learn more, please send your resume to jlevinson@beaconhillstaffing.com. Applicants without resumes may not be considered.

Desired Skills and Experience

New York City Office of well-known, premiere medium-sized law firm is looking for Legal Secretaries to support their IP Practice. This is a great opportunity to be an integral part of a recognized practice.

* Interested candidates should have at least three years of experience with patent and/or trademark work and a strong working knowledge of U.S. rules, processes and procedures. Candidates should also possess strong knowledge of general office procedures and with legal terminology related to Intellectual Property (IP).
* Should be knowledgeable with IP related technologies or similar technologies and websites.
* Prior experience supporting more than one attorney is required
* The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs especially MS Office
* Legal filing and record-keeping practices as relevant to IP
* Must be highly organized and able to successfully multi-task and meet set deadlines
* This position requires constant communication and exchange of information with the firm attorneys, clients and staff

Key Duties/Responsibilities:
* Administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports
* Dictation and transcription
* Correspondence
* Prepare, edit, finalize and management of documents
* Handle IP filings under the supervision of lawyer
* Monitors client files and deadlines
* Coordinates travel arrangements and meetings
* Work with other lines of business as requested

Requirements/Qualifications:
* High School Diploma
* At least 3 years of experience supporting IP Lawyers - in an administrative capacity, especially.
* Understanding of dockets and deadlines
* Strong familiarity with any tasks related to USPTO Filings

If you are qualified and interested to learn more, please send your resume to jlevinson@beaconhillstaffing.com. Applicants without resumes may not be considered.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.


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Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .


We look forward to working with you.

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