Administrative Assistant to the Dean, School of Law

Overview: Quinnipiac University invites applications for the position of Administrative Assistant to the Dean of the School of Law. Under the general supervision of the Dean of the Law School, the Administrative Assistant to the Dean serves as the central point of coordination for the Dean’s office, ensuring efficient operations, managing communications, and supporting key initiatives that advance the mission of the School of Law. About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100 degree programs through its Schools of Business, Communications, Education, Computing & Engineering, Health Sciences, Law, Medicine, Nursing and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women’s rugby team, and a trip to the Sweet 16 for our women’s basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities. The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and just opened a South Quad with three new buildings. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X. Responsibilities: Serves as the Dean’s key communicator and representative with many audiences, including law school faculty and students, personnel in other units within the university, and outside individuals, institutions, and vendors. Administrative Support: Manage the Dean’s calendar, schedule meetings, and coordinate travel arrangements to ensure optimal use of time and resources. Communication & Liaison: Act as the primary contact for internal and external stakeholders; draft, proofread, and edit correspondence and reports on behalf of the Dean. Proofreading & Accuracy: Review and edit the Dean’s written materials for grammatical and factual accuracy. Office Activities: Oversee office operations, including supply inventory management, space scheduling, and implementation of efficient administrative systems. Reception & Visitor Support: Welcome visitors, answer and screen telephone calls, assess nature of business, and provide information or assistance as needed. Information Resource: Serve as an important source of information to students, staff, and faculty on policies, procedures, programs, and office activities. Event Coordination & Planning: Support planning and logistics for law school events, symposia, and conferences. Space Allocation & Scheduling: Manage and schedule requests via EMS for use of law school spaces, including ceremonial courtroom, pond view lounge, and other Dean’s dedicated areas. Budget & Financial Tracking: Assist with monitoring budgets, reconciling expenditures, and processing requisitions. Confidentiality & Compliance: Maintain strict confidentiality of sensitive information and ensure adherence to university policies. Other duties as assigned. Requirements: Some evening and weekend work required. Education Requirements: High School Diploma or GED required Qualifications: High-level administrative experience including advanced computer skills. Excellent verbal and written communication skills. Excellent planning and organizational skills. Demonstrated ability to handle sensitive issues and maintain confidentiality. Ability to multi-task and adapt to changing priorities and deadlines. Proven ability to collaborate effectively with individuals from varied backgrounds. Special Instructions to Applicants: TO APPLY: Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position. Please note this is a Grade 7 position in the Clerical & Technical Union The hourly rate is $28.07 Work week is 35 hours per week This position requires the successful completion of a Microsoft Office skills test, proofreading test, and a background check We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence. Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.