Administrative Assistant

4 weeks ago

Plymouth, United States Archdiocese of Detroit Full time
OUR LADY OF GOOD COUNSEL CATHOLIC CHURCH

Administrative Support for Faith Formation and Sacramental Preparation

Our Lady of Good Counsel Catholic Church (OLGC) is a large parish, located in Plymouth, MI, committed to the New Evangelization. Our vision is "To offer every person in our community a life-changing encounter with Jesus." The position is full-time and reports to the Director of Discipleship Formation.

Responsibilities

OFFICE
  • Greet all visitors to office and handle phone calls
  • Accounts Payable & Receivable: Make weekly deposit / Issue check requests/reimbursements, oversees petty cash
  • Collect past due fees / payment plan fees / sacramental retreat fees
  • Meet with Faith Formation and Sacramental Prep teams weekly
  • Participate in staff team meetings/formation
  • Maintain department databases
  • Administrative support to Discipleship Formation and Family Ministries Teams
  • Help to coordinate and attend VBS
  • Oversee and maintain safe environment requirements for FF and SP staff and volunteers
  • Schedule rooms and set up for programs, as needed
  • Assist in organizing all mailings and correspondence
  • Deliver bulk mail to the post office
  • Oversee maintenance of office equipment/supplies
  • Update Google Calendar
  • Keep current in computer skills, i.e. Parish Soft
  • Create on-line sign-up forms
  • Order supplies, Bibles, books, supplemental materials, gifts., etc.
  • Coordinate delivery of Children's Worship Bulletins to church

FF PROGRAMS (Child and Adult)
  • Process registrations for FF programs
  • Develop room assignments and class lists for programs
  • Maintain and track attendance after programming
  • Deliver books and supply bins to faith formation rooms
  • Oversee supply cabinet supplies
  • Assist in finding substitute catechists
  • Schedule volunteers
  • Assist with preparation for catechist/volunteers' meetings and socials
  • Create name badges, orders & delivers supplies, creates rosters & attendance sheets for programming

SACRAMENTS (Baptism, First Reconciliation, First Eucharist, Confirmation, Matrimony)
  • Sacramental Scheduling - Mass & pew assignments
  • Support rehearsal coordinating
  • Attend practices as needed
  • Provide administrative support and is present at retreats as needed
  • Create sacramental certificates
  • Coordinate Communion Offertory Families
  • Order supplies & assist with materials preparation
  • Sacramental record keeping (liaison with other parishes)
  • Follow up with families missing sacramental information

Required Skills & Experience
  • Minimum three years' office/clerical experience
  • Proficient written and oral communication skills
  • Comfortable referencing and sharing the kerygma message
  • Proven administrative capacity to manage many projects and tasks simultaneously
  • Demonstrated ability to earn and maintain trust regarding confidential and sensitive information
  • High level of proficiency with Microsoft Office and database management

Critical Qualities
  • Strong personal relationship with Jesus Christ and a deep love for His Church
  • Passionate about helping people grow as intentional disciples of Jesus
  • Comfortable referencing and sharing aspects of the Catholic faith
  • Self-starter with a strong attention to detail
  • Professional demeanor, humble, joyful, authentic, servant leader, dependable
  • Thrives in team environments
  • Works toward developing best practices, constantly driving towards better outcomes
  • Effective planner, implementer and problem solver

Details:
  • The DF Administrative Support position:
  • Based in Plymouth, MI
  • 30-40 hours per week with a competitive salary and benefits
  • Requires some evenings and weekend hours
  • Some flexibility in weekly scheduling

Please contact Diane Jouppi, Director of Finance and Human Resources if interested. jouppid@olgcparish.netLearn More

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