Administrative Assistant
2 weeks ago
Job Location
Kickapoo Casino Harrah - Harrah, OK
Position Type
Full Time
Description
Job Purpose: Aid Casino General Manager by coordinating office services, such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
- Coordinate and direct office services and communication to include telephone correspondence, appointment schedule, records and budget preparation, transmission of electronic correspondence and respond independently when possible.
- Direct preparation of records and reports, such as agendas, notices, minutes, and recommendations for solutions of administrative problems and annual reports.
- Act as liaison between departments, tribe, and the General Manager
- Act as a custodian of corporate documents and records.
- Serve as Notary Public for the Casino.
- Direct preparation and filing of corporate legal documents with state and local government agencies to conform to statutes.
- Handle Debarment, Risk Management and General Liability claims.
- Responsible for compiling information from Incident and Surveillance reports to generate General Liability claims.
- Review findings from Gaming Commission Audit Reports and assist General Manager in writing a response.
- Maintain and coordinate daily head count data for financial forecasting.
- Prepare memorandums outlining and explaining administrative procedures and policies to the Operation Committee and monitors compliance.
- Sort and distribute Casino mail.
- Coordinate outside training and travel arrangements for Executives and management. Compiles documents for travel-related meetings.
- Serve in the capacity of minute taker for the Business Board and transcribe minutes from monthly meetings.
- Take and transcribe dictation, compose, and prepare confidential correspondence and reports.
- Maintain adequate supplies and order as needed.
- Serve as a member of Operations Committee on special studies.
- Perform other duties and projects as required.
Qualifications
- Must have excellent communication and written skills.
- Must present a well-groomed and professional appearance.
- Office skills, ability to use standard office equipment and computer proficiency in Microsoft Word, Outlook, Excel, PowerPoint, Internet.
- Ability to maintain organization, meet deadlines, possesses integrity, confidentiality, and discretion in handling confidential information.
- Ability to solve practical problems and deal with stress.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Must be able to respond to visual and aural cues.
- Ability to write routine correspondence and to speak effectively and diplomatically with the public, Tribe, employees, and customers.
- Ability to perform assigned duties with a minimum of supervision
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